I do short-form video editing with free capcut download and recently moved our whole content pipeline into Asana because revisions were becoming impossible to track through Discord and email alone. Right now I have separate task stages for:
Raw footage received
First CapCut draft
Subtitle review
Client revision requests
Final export + upload
The biggest improvement has honestly been using custom fields to track platform ratios (9:16, 1:1, 16:9) because we constantly repurpose the same edit for TikTok, Reels, and YouTube Shorts. Curious if anyone else here is managing creative/video editing workflows in Asana and whether you’ve found a better way to handle version tracking for multiple capcut exports?
Hi @Alisha_Winson ! Your setup already sounds really solid. I’d keep one main task per video asset, then use subtasks for each review stage and platform if needed. Your aspect ratio custom field is honestly the perfect way to track repurposed content.
For version tracking, you can keep uploading new exports (V1, V2, Final) to the same task so all feedback stays in one place. Adding a simple Version custom field also helps everyone quickly identify the latest edit.
If you’re publishing to multiple platforms, a good workflow is one parent task with subtasks for TikTok, Reels, Shorts, etc., each with its own due date or publish link. That keeps everything connected without duplicating tasks.
You can also use approvals or proofing comments during review stages so feedback is centralized and easier to track. A couple of automation rules can help too, like automatically moving a task to “Final Export + Upload” once approval is marked complete.
If you’re looking for deeper version tracking automation, I’d love for you to add an upvote and context in Product Feedback here: Product Feedback - Asana Forum. It helps our team see how editors are working.