Allow other users to edit an automation rule.

I posted the other if there was a way so other users could edit a rule if needed - the creator might be on vacation or even laid off.

I’m the admin user of my company’s account, and not even me can edit or disable a rule created by another member.

Do you have any dev in progress on that?

Hi @Denis_Sooma and thank you for creating this feedback!

This is definitely in our radar! I’ll make sure to keep you posted here as soon as I hear anything on my end! Please don’t forget to upvote it slight_smile


Hey Asana,

I recently created hundreds of rules for team projects that trigger updates for the whole company. However, I did not realize I alone can edit the rule. Ideally, our operations team members would be allowed to make simple updates to Rules (like which custom field is updated).

Is this permission to edit Rules on the roadmap? It would be SO helpful.

Hi @Colton_Simmons and thank you so much for sharing your feedback with us! This is something our team is aware of and planning to tackle (hopefully soon!).

We already have a thread on this topic, so I’ve gone ahead and merged your post with the existing thread we have on this.

I’ll keep you posted here as soon as I have some updates on this topic!

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Dear Asana Team

I have created more than 100+ rules but then realize when team is actually working, some rules need to be changed, and then they are asking me always to change. How unproductive it is. I have got 30 people team, and I cannot delegate this small task to change the rule, I have to do it by myself.

I hope the Asana team will soon give the option to edit rule by the admins of the organisations.

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Ugh same thing here. What a silly thing to have to demand. When you change the ownership of the project, shouldn’t the ownership of the rules within it change as well?

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Any update on this?

Has this been resolved?

I find it VERY odd that others can’t edit rules. What if someone leaves the company. There is no way to pass that ability over? Fields has the ability to ‘lock’ a field so should rules, but not by default.

This is a horrible function flaw.

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It passes over automatically. From the Asana Guide page on Rules:


When you deprovision someone who has Rules, their Rule will be paused and ownership of any Rules on projects will be passed to the Project Owner.

If there is no Project Owner, ownership will be passed to the Admin who deprovisioned the user. Only the new owner of a Rule can re-activate the Rule to have it continue running.


thanks Phil, but what about those who are still there? I set up a bunch of rules in templates, but now the project owner can’t update them. Seems odd.

Yeah, my comment only covers people who leave the company - just wanted to make sure it was stated here that the “employee leaving” use case is covered. This topic, and the voting for it, is certainly still valid in regard to the overall issue of other users getting access to rules for editing purposes.


Over a year and this still hasn’t been implemented… :frowning: disappointing as usual.

Upvoting the trend. I strongly feel that rule edition should be by default provided to admin users and also to project owners.

If there is one thing Asana seriously needs to invest their R&D it is in “Access Controls”