Work Breakdown Structures

Hi, My team is currently looking into incorporating more project management methodology into our Asana use, I am looking into creating work breakdown structures in Asana so I am able to schedule and plan appropriately. I was wondering if anyone has any tips on how they have done so?

Hey @Kassandra_Dela_Cruz! As with many things in Asana, there’s probably a dozen different ways to go about this and I’m sure there could be varied opinions. Maybe other Asana power users will weigh in.

BUT… generally speaking, we handle Work Breakdown Structures within Asana projects pretty simply, by using the Sections, or in a Board-formatted Project you would use the columns to partition out the various phases.

Maybe you’d need something more complex. This works pretty nicely for our purposes.

@Joel_Charles Thanks for the tips! I’ll definitely try these out!

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Hi @Kassandra_Dela_Cruz:wave:

As @Joel_Charles said, there are many ways to work on Breakdown Structures in Asana.

Using Sections is one of the options we use a lot at Asana, but we also operate with Custom Fields. They are particularly useful if your workflow is made of several stages, you can use a different custom field for each stage so everyone can easily see what is the next step. You can create Custom Fields choosing colors, names or a combination of both.

You can learn more about Sections, Board layout and Custom Fields in the following article:

I hope this helps! Have a great Tuesday!


Thanks @Natalia this is super helpful!

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Some great suggestions so far. Sections and custom fields a super helpful in getting large projects organised.
I’d also add in sub-tasks as a feature to use when building your WBS. If you’re estimating cost and/or effort against each work package you can also use to add get total for each stage.


Thank you so much! This was exactly what I was looking for!

Many great suggestions for how to incorporate work breakdown structures in Asana. I’ve thing that’d I’d add I’d to sketch out the initial structure visually. I prefer to use a whiteboard for this, but you can achieve similar results digitally using programs like LucidChart or MindMeister.

Pardon…”one thing” not “I’ve thing.”