I’m new to Asana (Personal plan) but I’m not a business or team. I only want to use it for my personal hobby projects like designing something or an art project. So I’m the only user who is responsible for creating projects and tasks.
Before this I used Microsoft To Do which was good but there were two issues:
1) No tags 2) No unique multiple projects option so there’s no way to view my past projects properly
With Asana, I’m facing this new issue. Frist, I create a project and I create sections, add tasks and assign them to me. But then, the problem is, same is not replicated under My Tasks. The tasks are there but property fields are not same, sections are not there. You have to do them again manually. (See picture 1 and picture 2 in the end).
If it’s one time, that’s okay. But if you create one more project, it becomes tedious. Also it would mess up everything under My Tasks, because every task will get mixed with old project tasks.**
Every time I browse any project tasks that I want to do, I want to see the structure I created under my Project. So I can easily focus what to work on first.**
For custom fields: it’s important to understand there are two types: local project-specific fields and global fields in your custom fields library. It sounds like when you created your custom fields in the project, you did not check the box to include them in your library. That’s why you’re not seeing them elsewhere. Include those fields in your library and you’ll see them anywhere the task is located.
For sections: those are indeed local to each project and your My Tasks; by design My Tasks sections are separate from project sections. In fact it would be unworkable to have it the other way: you could have dozens of projects feeding tasks into your My Tasks, so your My Tasks sections would be a mess of sections from dozens of other projects. (Realize that you have a outlier use case; 99% of Asana users work in teams/organizations. In those cases, project sections organize tasks in a way that makes sense for the project members, where each person can organize their My Tasks sections in a way that works for them.)
Regarding custom fields, I don’t understand. I think I’m not using any custom fields. If you’re talking about “Tags” and “Date created”, aren’t these prebuilt fields included with Free plan?
Also, when I create a tag like “In-Progress”, I don’t see any checkbox like you mention.
Oh sorry, you said “property fields” so my mind went to custom fields, but you’re right - in the free plan there are no custom fields.
If you set a tag on a task, it will appear in that task’s tags wherever the task appears, so you’ll see its tags both in the project and in your My Tasks. I don’t see a Tags column in your My Tasks screenshot; if you add that column, you’ll see the assigned tags. (Same thing for the date created.)
What if I don’t use the Assignee feature when I create tasks under my Project? What if I don’t even use “My Tasks” to manage, browse and mark tasks complete?
And instead, just use the Project to browse them and do my work. So there’s no issue of sections, customizing fields at multiple places. And I don’t even need to assign anything to anyone as I’m solo.
Wouldn’t that be better for my use case? Or are there any consequences of not using Assignee feature and My Tasks?
The only real benefit to your using My Tasks is to aggregate tasks from multiple projects in one place. If you’re only using one project, then I agree, just do your work there, no need to use My Tasks.
Actually, I can have multiple projects at same time. But then again, I still won’t prefer all tasks mixing up under My Tasks and using various filters.
Instead, I find it better to just browse the particular project in a predefined structure (e.g., the sections and fields of my choice). And deal with the tasks there only.
