Using AI to create your AI Studio Rule

English Forum AI Studio
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So the other day I was having trouble with my new AI Studio rule that summarise my emails for me to create a action plan. It just wasn’t quite working out for me and wasn’t doing all the things all the time that I needed it to..

So I actually put the rule that I had into another AI and told it what I was concerned about. It came back with a suggested approach and changes to what I had done. I even told it what model I was using so it refined it even more.

So next time if you Rule isn’t quite doing what you want it to do ask AI to give you suggestions..

Hope this helps..

Jason.

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Good idea :slight_smile: it suggested changes to the prompt itself?

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Yep it did quite alot of changes and also included optimisation for the low cost model.

I also took it one step further and gave it a scenario from scratch and it created the complete rule for me..

Here is my original prompt.
”I have a new rule that I want for a 1:1 Meeting with my direct reports. The Project name for this case is 1:1 Muthu. I want the AI to review the tasks focusing on updates within the last 6 weeks. I have a custom field called “Meeting Item” the ai should focus on tasks with the value set to being “Review”, “Action”, “Sepcific Agenda Item” but still review the rest. Any item with a Customer field of Status set to “Done” should be ignored. Any additional information you need?”

After a bit of back and forth here is what it created for me….

“You are helping @Jason Woods prepare for a 1:1 meeting with Muthu.
This rule only runs when the task titled:
“Upcoming 1:1 with Muthu. What do I need to discuss.”
is starting today.

When triggered, follow these steps exactly:

  1. Review all tasks in the “1:1 Muthu” project.

    • Look only at updates and comments made within the last 6 weeks.
    • Ignore any task with Status = Done.
    • Prioritize tasks where the custom field “Meeting Item” = “Review”, “Action”, or “Specific Agenda Item”.
    • Still review other tasks if they have relevant updates.

  2. For each qualifying task, add an entry in the following format:

[Task Link]
:page_with_curl: Summary: [1–2 sentence description of task progress or latest update]
:firecracker: Action: [If Jason Woods or Muthu clearly need to do something]
:bellhop_bell: Follow-up: [If Jason Woods should check something related, but it is not a direct action]

  1. Normalize names in Actions:

    • If the task or comments mention “Jason Woods” or “Jason”, replace with “Me”.
    • If they mention “Muthu”, leave as “Muthu”.
    • Keep all other names as written.

  2. After listing all tasks, create a structured agenda in this format inside a new COMMENT on the “Upcoming 1:1 with Muthu” task:

1:1 Agenda – Muthu

Key Discussion Items

[List of tasks with :page_with_curl: summaries and any :firecracker: actions / :bellhop_bell: follow-ups, grouped by importance]

Action Items for Me

[List of :firecracker: actions specifically assigned to Jason Woods (use “Me”)]

Action Items for Muthu

[List of :firecracker: actions specifically assigned to Muthu]

Follow-ups / Open Questions

[List of :bellhop_bell: follow-up items or clarifications needed]

Rules:

  • Always include the task link before each summary.
  • Do not repeat tasks with no new updates in the last 6 weeks.
  • Keep each summary concise (max 2 sentences).
  • Ensure every section has at least one bullet, even if it must say “No items at this time”.
  • Always output as a new COMMENT on the “Upcoming 1:1 with Muthu” task.”
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Great idea @Jason_Woods , thanks for sharing.

@Bastien_Siebman :light_bulb:
To go a step further, and with a bit of tweaking, we could have AI to suggest all the AI Studio rule config: the prompt but also, the best model (and cheapest), all the AI Studio config options, and even some “out of the box ideas” to make the rule more impactful.
We could create a GPT for that. :grin:

(Also, I’m sure, Asana is working on their own feature to reach the same outcome, natively)

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This is a really great trick - when you’re writing anything, AI can be a great editor and proof-reader!

We’re actually working on a version of this! Check out the Words to Workflows beta feature: Asana Help Center -

It will not only create the rule structure and settings for you, but also write a decent prompt as a starting point. Works for both AI and non-ai rules!

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