When managing tasks in Asana, efficiency and intuitive workflows are crucial. If you’ve ever noticed how certain projects are suggested when you add a task to a new project, you might wonder: how does Asana decide which ones to recommend? Interestingly, the order of projects and teams in your sidebar plays a significant role in shaping these suggestions.
Asana’s sidebar, which displays a list of your projects and teams, is not just a navigational tool. It also informs the system about your organizational priorities and habits. Projects listed at the top of the sidebar are generally assumed to be more important or more frequently used. As a result, when you assign a task to a project, the system prioritizes these higher-listed projects in its recommendations.
See below two examples of how the order of your sidebar impact your recommendations:
- When adding a task to a project, the recommended projects will be the ones you have starred in your sidebar:
- When creating a new project, the list of recommended teams to which you can add the project will appear in the same order as the teams are arranged in your sidebar:
Understanding this dynamic can help you strategically organize your Asana sidebar to match your workflow preferences. Here are some actionable tips:
- Prioritize frequently used projects: Arrange your most important or frequently used projects at the top of the sidebar. This ensures they show up in the recommended list when adding tasks.
- Declutter the sidebar: Minimize the number of projects in your sidebar by archiving or removing projects that are no longer active.
- Use Starred wisely: Asana allows you to “star” projects, adding them to the sidebar. Keep this list updated with only relevant projects you need to have handy.
Take a moment to reorganize your sidebar with this in mind—you might be surprised by how much smoother your workflow becomes! 
Whoa, this is so helpful to know - thanks