Syncing Completed Tasks with Microsoft Calendar

I’ve read that this feature only functions with incomplete tasks, reflecting those and any subtask that hasn’t been marked complete. Is there a workaround for this? Would be great to see all tasks within our shared Microsoft calendar. Can anyone please advise?


Welcome to the Asana Community Forum @RobinALewis :wave:

What you mentioned seems to be the case. Although this is rather old post this would still work: Project task sync in Outlook calendar: completed tasks being taken off? - #2 by Bastien_Siebman
You can also consider setting up rules that would move those tasks to a separate project.

Does this help?

It does, and I had a feeling that’s what we’d end up doing. Thanks for sending this my way @Andrea_Mayer!

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@Andrea_Mayer, we had a follow-up question for this. Now that we have our calendar in sync with Outlook, we’re looking to do two things:

  1. Add another Task field that features an “Activation Date” along with our Task “Due Date.”
  2. Ensure that the “Activation Date” is in fact the date syncing with our Outlook calendar.


Hey @RobinALewis
oh I see so basically start and end date of a task.

There are some apps available with which you can achieve this.
I had a quick look and it seems zzbots is one of them. Here is a video as well: How to Sync Asana Task Start Time With Outlook Calendar | zzBots - YouTube

I hope that helps

Hi @Andrea_Mayer, I think we want to do something a little different.

We’re interested in syncing a social media activation date as opposed to a task date to our Outlook calendars. Do you know if that’s possible?
Syncing Activation Dates to Outlook

@RobinALewis Hm no sorry I am not aware of anything that would make this work.
You can maybe look into tools such as Zapier or Make to see if you can set up something that fits your needs.

Thanks, @Andrea_Mayer ! Do you know if we updated our subscription, would we have more customizable options with Outlook sync?

As far as I know not really. The calendar connection is still rather basic and one way only.

Maybe this can offer more. It seems to allow a bit more custom options, however not sure if exactly what you need.

Thanks, @Andrea_Mayer! Helpful!

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