Use of My Tasks and/or Outlook calendar tasks/appointments

English Forum Tips and Tricks
1

Im curious to know how you combine the use of Asana and Outlook when it comes to tasks, appointments etc.
At the moment I use Asana and “My Tasks” for all tasks, projects etc within Asana. The calendar is synced to my Outlook calendar.
I also use Outlook for my “private” work tasks that I create in Outlook calendar - like call this and this person, check this and this.
Im trying to find how I best use both seamlessly.

Any suggestions and experience much appriciated.

2

Hi @Rune_Haarberg ,
Yes, Asana allows task deadlines to sync with Outlook through calendar integrations.

Use a tool like Zapier or Power Automate for deeper integrations to:

  • Create Outlook calendar events directly from Asana tasks.
  • Sync deadlines or updates between both platforms.

There are some limitations :

  • One-way Sync: Changes made in Outlook won’t reflect in Asana.
  • Recurring Tasks: Asana recurring tasks might not appear correctly in Outlook.
  • Custom Time: Tasks show as all-day events unless manually adjusted in Outlook.

Zaki
Business Workflow Consultant
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