Subtasks rules to assign new assignees?

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1

Is it possible to setup rules for subtasks that, once the subtask is completed, it automatically assigns the next subtask to the new assignee? I envisioned the subtasks not having a designated assignee initially, then once the previous subtask is marked complete, an assignee is then assigned the next subtask in order. Could this be done through Dependencies? I don’t quite understand how those work.

Thanks all!
-Chris

2

@Christopher_J_Norris,

You can have rules for subtasks, but not exactly what you’re describing.

You’re on the right track with Dependencies. You could make Subtask 2 dependent on Subtask 1 and go ahead and give it an assignee early on. It would be up to the assignee to note that it’s blocked and manage that in their My Tasks view; they could move it into a collapsed “Later” section assuming the keep a simple permanent rule in their My Tasks:

  • Trigger: Task is unblocked
  • Action: Move to “Today” (or similar) section

Hope that helps,

Larry

3

Thanks Larry! When you say “Manage it in the My Tasks view” does that mean they filter by blocked tasks so they don’t see them? I like the idea of a Later/Today section, and I’m just looking for the best way to explain this to my team.

-Chris

4

Thanks, @Christopher_J_Norris.

Managing in My Tasks is described in this article (which also links to the Asana documentation):

Basically it’s sections, manual triage, and automatic triage using rules including the one I mentioned.

Let me know if anything is unclear there.

Thanks,

larry

5

Thanks @lpb! So helpful. Would you ever be willing to take a look at my Asana project I’m referencing and provide feedback or suggestions based around the triggers and rules I have setup?

6

@Christopher_J_Norris,

I offer a “JumpStart”–a consulting hour–at Trilogi Solutions for individual work; the free articles, videos, app, and answers here are directed more broadly.

Thanks,

Larry