Subtasks rules to assign new assignees?

[Christopher_J_Norris]

Is it possible to setup rules for subtasks that, once the subtask is completed, it automatically assigns the next subtask to the new assignee? I envisioned the subtasks not having a designated assignee initially, then once the previous subtask is marked complete, an assignee is then assigned the next subtask in order. Could this be done through Dependencies? I don’t quite understand how those work.

Thanks all!
-Chris

[lpb]

@Christopher_J_Norris,

You can have rules for subtasks, but not exactly what you’re describing.

You’re on the right track with Dependencies. You could make Subtask 2 dependent on Subtask 1 and go ahead and give it an assignee early on. It would be up to the assignee to note that it’s blocked and manage that in their My Tasks view; they could move it into a collapsed “Later” section assuming the keep a simple permanent rule in their My Tasks:

• Trigger: Task is unblocked
• Action: Move to “Today” (or similar) section

Hope that helps,

Larry

[Christopher_J_Norris]

Thanks Larry! When you say “Manage it in the My Tasks view” does that mean they filter by blocked tasks so they don’t see them? I like the idea of a Later/Today section, and I’m just looking for the best way to explain this to my team.

-Chris

[lpb]

Thanks, @Christopher_J_Norris.

Managing in My Tasks is described in this article (which also links to the Asana documentation):

Your Simple (or Advanced) Strategy for Asana’s My Tasks

I’ve just published the article linked above to Medium (free access). I hope both existing Asana users grappling with My Tasks version 2 (currently being deployed), as well as new users to Asana, will check it out because it was written with all of you in mind. This comprehensive article on My Tasks: Outlines a simple but highly functional My Tasks setup with brief, step-by-step setup and use instructions, Explores an advanced My Tasks approach–the one I actually use–that I feel is unique …

Basically it’s sections, manual triage, and automatic triage using rules including the one I mentioned.

Let me know if anything is unclear there.

Thanks,

larry

[Christopher_J_Norris]

Thanks @lpb! So helpful. Would you ever be willing to take a look at my Asana project I’m referencing and provide feedback or suggestions based around the triggers and rules I have setup?

[lpb]

@Christopher_J_Norris,

I offer a “JumpStart”–a consulting hour–at Trilogi Solutions for individual work; the free articles, videos, app, and answers here are directed more broadly.

Thanks,

Larry