Someone else's My Tasks

[Ciara_Sabud]

We have shared our “My Tasks” project with my boss so that we can see each other’s tasks across all projects. In our “My Tasks”, it is currently grouped by Task Priority, and we wanted it to display the same way when shared with other team members. However, there doesn’t seem to be an option to group by Task Priority for shared views.

Currently, tasks are grouped by: Recently Assigned, Due Today, Due Tomorrow, Due This Week, and Due Next Week. Please see the photo below for reference.

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Could you share some tips on how we can group tasks by the Priority field in the shared view?

[Jan-Rienk]

Hi @Ciara_Sabud,

You’d do this by all using the same custom field from the library, and all add it to your My tasks through the customise menu. That way the priority will also carry over when a task switches from one team member to the other.

Here are instructions on how to add fields to the library: https://help.asana.com/s/article/custom-fields#01HSXGNQMS04R9GZMD5S96Z8FS

[Ciara_Sabud]

Hi Jan! Thank you for your response! My boss shared her “My Tasks” project with me. On her POV, the project is grouped by the Priority field (see photo below for reference).

However, when I opened her “My Tasks” project after it was shared, the format appeared differently, as shown below.

My goal is to have the shared project display the same Priority-based grouping on my view as it does on hers.

[Jan-Rienk]

I don’t have much experience with sharing My tasks, but I’m assuming the following should work:

1. Your boss goes to the settings of her Task priority field, and ensure it is added to the field library
2. You open the shared project, and through the customise menu, add a field, and select to choose it from the library.

Does that solve it for you?

[Phil_Seeman]

Hi @Ciara_Sabud,

Unfortunately this is not currently supported. See (and vote for) these threads:

Ability to Sort someone else's My Tasks by Priority (Custom Field)

As best as I can tell, currently it is not possible to rank another person’s My Tasks by Priority. this seems very odd considering that Priority is a native Asana field. So it is difficult to understand why it would not be usable for the purpose of sorting another person’s tasks. I think you will agree that sorting another person’s tasks by Priority is much more useful and relevant for project management than sorting that person’s tasks by number of Likes, for example, or the many other paramet…

Ability to add and edit columns (sections) in any user's My Task list

I know I can add any columns to My List view, but it seems like I cannot add columns when viewing the Task List of other team members. Example: I am John, but I am viewing Alice’s task list. In this view I only see Date, and Projects as extra columns, but I need to see the Priority of all of her tasks. This view has no “+” UI to add a column. Is there a way to achieve a full list view for each user that displays any columns I choose?

[Jan-Rienk]

Thanks @Phil_Seeman, I didn’t know that.

Marking this as another example of Make functionality in live projects, project templates, and my tasks consistent

[Ciara_Sabud]

Hi @Jan-Rienk - We also use Calendar view to track tasks. Currently, the calendar layout shows tasks color-coded by priority. These are our field priorities:

This is what it looks like in Calendar view for the tasks due today.

My question is: how can we arrange tasks by priority? For example, have all red (high) tasks on top, and so on. There doesn’t seem to be a sort button.

[Jan-Rienk]

As @Phil_Seeman stated (who was better informed about this), this doesn’t seem to be possible currently.

A workaround with a rule in My tasks that adds all tasks added to another project seems the closest workaround. But you’d have to switch to using that project instead of my tasks.