My recent Forum Leader Tip on documenting your organization’s custom fields in Asana sparked some appreciation for that topic, but also about the individual custom fields I happened to show. So to answer questions, and at @Phil_Seeman’s request, here’s a post focused solely on my custom field to depict progress visually.
Here’s how the field looks in List view with a value:
And when editing the value:
Here’s how the custom field is defined:
To create this custom field for your own use, all you need are these two emojis, strategically placedd (copy and paste when defining your custom field):
I deliberately used greyscale to avoid distraction from other key info (like the task’s title) and calling too much attention to theses values, which already are quite eye-catching.
A client ran with the idea and created a more striking version:
It’s defined like this:
The two emojis you need are:
Note that he made a few changes:
- Reversed order of choices from complete to incomplete
- Five boxes and six option values (vs my original four boxes and five option values)
- Changed the field’s background color to green for only the fully-complete value
A case can be made for elements of both versions; you’re encouraged to mix and match to choose the features from each that you like best.
Be careful not to overuse a field like this. Remember that any additional custom field at the project level creates a burden to maintain the value for potentially every task in a project, so only use it where warranted.
I like to use it in Portfolios (at the project, not task level), and also in projects at the task level where tasks represent larger efforts, initiatives, or other projects (almost like a Portfolio does). This field is manually updated, so that’s another reason to be judicious in its use.