Question about duplicating projects/creating project templates with tasks created from Notes tab

Hello! My team is in charge of planning quarterly meetings for our whole organization. I created a project and added a Note tab (renamed “Agenda”) with our agenda template. The project tasks were created by highlighting pieces from the agenda. This allows us to edit the agenda/task titles from the Agenda tab and from the List tab. I set up dependencies and subtasks where applicable. I saved the project as a template hoping that it would save everything in the project. Instead, when I create a project using the template, only the tasks in List view appear and none of the custom Note tabs are included. I tried duplicating the project thinking that would be an easy fix, but now the problem is that the tasks in the Agenda tab are all linked to the original project, not the new one. My solution so far is to duplicate the original project, go through each task in the Agenda tab, delete the original project it is associated with, and add it to the new project/section. This is just annoying because instead of updating the task to be linked to the current project it’s in, it creates a duplicate task, creating more work to clean everything up. Is there a more efficient way to go about this? Screenshots included for context.

Edit: I just realized that changing the project the task is associated with (in this case, updating it to the current project) actually removed it from the original project I am using as a “template.” So my “solution” is not really solving anything… All suggestions welcome!

Welcome, @Estrella_Damian,

Sorry for what you’re running into. Unfortunately, project templates don’t support all functionality in projects (you can find a request in Product Feedback and vote on it like many others).

My recommendation to clients is always to do a very limited prototype of the full end-to-end solution to verify that you don’t run into any hitches (there are many potential dead ends out there, as you’ve seen).

I also recommend working with the app, not against it. For example, rather than trying to find a solution to keeping two views of the agenda in sync, see what it would be like with just one view. Maybe you’ve already ruled it out, but I’d explore List view instead of your Agenda tab, where each section is each of your Timeline cells, the task titles are your Agenda Topics, and Presenter is a custom single-select field.

I confess I didn’t look at the rest of your workflow; I feel I can only do a proper job of this in a interactive meeting, but I wanted to at least pass along a little help.

Thanks,

Larry