Hi there,
I was wondering if there is a way to make projects accessible for every member of the organization? In our company every department runs its own teams in Asana, but some teams have projects that require colleagues from other departments to quickly add a task.
For example: Our technical support also handles internal IT - so whenever a printer is broken etc, we would usually assign a task in a dedicated project located in the Support-Team. However, I currently dont see a way to do this without people actually joining the Support-team in Asana beforehand. Am I missing sth or is this really not possible?
Cheers
Alex
Hi @Alex_Hassel
You should be able to assign tasks to anyone within the organisation, regardless of whether or not theyâre a member of your team. Our team is set for âMembership by Requestâ but, like you, we still have to assign tasks to members of other teams without inviting them to ours.
If you click on Assign and start typing the personâs name, it should come up in the suggested list as long as theyâre a member of your organisation. You can also invite them to join a project, where theyâll only be able to view what youâve shared with them.
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They can like you said join each team or better add them as a guest to the project for service requests:
Asana gives a great deal of flexibility to be limited to a Team, Project or task.
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Hi @Mark_Hudson,
thanks for your reply. Assigning the tasks to other members of the organization is not the problem, its being able to assign tasks in specifiy projects placed in specifiy teams, eg. âProject Hardwareâ in âTeam Internal ITâ. I am looking for a way to make it possible for lets say members of the team âAccountingâ to add tasks in said project âHardwareâ located in the team âInternal ITâ without having to join that team.
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Hi Alex
You should be able to do this, but youâd have to manually add the relevant individuals as members of that project. So, in the example youâve described, you would set up âProject Hardwareâ, then click the + to add project members and type in all of the members of the Accounting team. They would then be members of that specific project but not the âTeam Internal ITâ team. They should be able to add tasks, comments etc as normal.
I have a couple of projects like that, where some members are from other teams but can still contribute as if they were members of mine.
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