Project permissions vs form

English Forum Tips and Tricks
1

I have a simple purchase request project. New reqs are to be submitted via asana form. Anyone can submit a form. However, I don’t want anyone adding a task directly to the project itself. If I make the team “comment only” so they can’t, will they still be able to submit the form successfully?

2

Hi @Geoffrey_Brandt and welcome to the forum,

Asana forms when submitted create a task in the project - that’s the way they persist the form’s data, there’s no way to successfully submit a form and not have it create a task.

If you don’t want people to create tasks in that project, what you can do is create a second “intake” project where the forms are submitted. You can review the form submission tasks there, and then if and when you choose to, you can move that task into the actual target project.

3

I interpret @Geoffrey_Brandt’s question differently. It sounds like he’s just asking if the team can still submit the form to the project if he makes them comment only, and the answer is yes.

Thanks,

Larry

4

Thanks for the confirmation.

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5

Apologies for loose wording on my query. I do want them to submit forms (and thus create tasks). I just don’t want them subsequently modifying those tasks (or creating new ones) in Asana proper.

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6

trying to determine Asana proper behavior:

  1. If a “stranger” (person/email who is NOT a formal asana guest) submits a form - the form goes through but they will not be made a collaborator, correct?
  2. Per #1, if affirmative, I assume then that one must be a guest to be made a collaborator on a form they submit?
  3. Does being a member of a team/project play into the above? I’m trying to determine behavior for form submitters.
  4. Are comments on a task added by the task owner (the recipient of the form submission) forwarded as emails back to the submitter?