Private notes or tags on a shared task

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1

I want to create private notes (only for me) on a task that I am following. I ahve a range of information that is helpful for me moving forward, but which I don’t want to share with the others who are following the task.

Is there a way to do this? Currently, all of my notes and task (such as “waiting for”) become public and part of the official task.

Are there best practices for such things?

2

Hi @Mark_Lewis, I don’t think you can do that directly in the task; anything there will be shared.

Alternative #1: Create a private task (perhaps in My Tasks) pointing at the shared task; this approach streamlines that procedure:

Alternative #2: Multi-home the task in a private project of yours:

https://asana.com/guide/team/advanced/connect-your-work#sts=Add%20tasks%20to%20multiple%20projects

Hope one of those might help!

Larry Berger
Asana2Go & Asana Certified Pro consultant at Trilogi

3

Thank you.
When I put the task into a private project, then put a custom field ONLY for that project, the “tag” still shows up on the main task.

However, the followup hack seems like a reasonable work-around. I have already used it 10 times!

4

Great about the follow-up hack!

Sorry about the multi-homing part–was bad advice on my part! (I use the multi-homing trick to keep tabs on a task, but wasn’t thinking clearly; that’s really all you can–the fact that it’s multi-homed to a private project remains private but, as you discovered, that’s all that remains private.)

Thanks for correcting…

5

Hi @Mark_Lewis :wave:t3: I agree with @lpb here, I believe the best way to achieve what you’re looking for is to create a task in a private project or from your “My Tasks” and add your notes + reference the link to the task your notes are referring to!

6

Something I often do to keep short private notes for a task is to simply leave an unposted comment there.

Note that the unposted comment will not be available via the API, nor from the mobile app.

7

+1 for this as a feature request.

I often add links to email chains and would love to have that be a private field so my coworkers don’t have to see a bunch of confusion random links.