I think I know what you mean. I can see two solutions:
1.) By using Instagantt (https://www.instagantt.com/) you can define the time you need for a task and not just the completion date. The downside: It’s a third-party service (and not free).
2.) Inside Asana: Use the “repeat” function. Just set the due date on the day you start working on a task, then use “repeat daily” and choose as the last repeat day the actual due date. This is very easily done and it shows in your calendar your daily tasks - and not just the last possible due date. This is a solution I use quite regularly and it works quite nicely.
Thanks @Ulli, I’ll check that out and I like your 2nd idea as well.
I guess where I get stuck, and feeling overwhelmed is when I have a number of projects on the go, mixed in with a number of smaller (30min - 1hr) tasks from multiple clients thrown in.
I guess one problem is when I look at my todo list, a number of the tasks I have are probably more like projects and need to be broken down further. For example I have a task called ‘Build Proof Web App’ which might take me about half a day to complete.
While it does have Sub Tasks, I’m thinking that should be a project with each of the current sub tasks as tasks instead.
The problem I have with Subtasks is I can’t see the Tags or if it’s in another project without going into it.
I’m sorry that this probably makes no sense at all. It’s just a feeling of overwhelem and not knowing what to do, where to start, etc…
Hey @Paul - this is something that members of my design team struggled with recently.
I really walked through with each individual how to plan their day using My Tasks - I used to only use the sort by due date functionality of it, but now I am a ‘Today/Upcoming/Later’ disciple!
I also have to manage pipelines of several departments (Websites/Design/Video Production, etc.) and I check their My Tasks → Calendar view most of the time.
So for you, each day you can sit at your computer and go through the process of ‘Are there any new tasks I need to prioritize? What tasks am I going to work on Today, Upcoming (within the next week) or Later (more than a week out)?’. And you can move to your calendar view to see ‘Okay I have a mockup due on Friday, I need at least 3 days to do it, so I’m going to make sure that anything on Wed/Thurs/Friday can be either completed before, or moved to next week, etc.’
Calendar view gives you that due-date view of when things need to be done by (absolutely) where as the list view of My Tasks gives you the priority ‘what am I working on today’ view.
You could get more advanced with like custom fields for estimated time needed on tasks, etc. but I think just starting with that simplistic approach would do wonders for how you approach prioritizing.