Paying for a Team Versus an Organization

[Jason_Fujinaka]

What is the drawback for paying for a team, instead of the organization? I created a team called Advanced Membership and added those organization members that should have the full license. This seems to be working so far, but other organization members may get the option to downgrade to the free status?

[lpb]

@Jason_Fujinaka,

I hope you don’t mind my moving your post to a new thread because I think the original one was about Members vs. Guests mostly, a different topic.

In short, if you have a Team plan (or a Division plan, see more below) instead of an Organization plan, you’ll create silo(s), and yes, all those not in the Team (or Division) will be on the free plan, or could be in another paid level (Advanced, Enterprise, etc.) which creates another silo.

You can learn more about the complicated area by contacting Sales, or reading this fine post from @Julien_RENAUD:

What I learned about divisions

Workspace, organization, division, we’ve all heard about it! But “division” is not the easiest one to understand [Update June 2023, thanks @lpb ] A new Guide article from Asana giving Divisions basic info in a clear way: And here is a summary of everything I have discovered over time on the subject! As an introduction, here is a quote from my friend @LEGGO, which is both a good summary and a good teaser for the rest of the post: “a division is like a collection …

If you cannot make an Organization plan work in your case, and are considering a Team plan, I usually advise going with a Division plan instead of a Team plan, because you can start with a Division plan of just one Team but add more Teams easily should that prove helpful.

Thanks,

Larry

[Ka_Nishiyama]

I think what @Jason_Fujinaka wants is for paid and free members to coexist on his team.
Asana currently doesn’t have a setting for that.

The alternative proposal, divisions, only works if you set up separate teams for paid members and free members, so I don’t think it meets his original request.

Only want to upgrade specific users to a business plan

Asana team, would strongly suggest offering some sort of option to upgrade 1 or 2 “Manager” users to a business account to access Portfolios and reporting tools. As of right now it makes absolutely no sense for a ton of organizations to pay that much more per user when only a few people in our organization will ever take advantage of the features. In addition to this, the lack of updates regarding the update was frankly disappointing (I reached out as soon as it was announced to ask about prici…

[Jason_Fujinaka]

Thank you for splitting it as well as attaching that thorough thread I wish I found. I would love to have both paid and free members in the same organization. I was resigned to having free members setup an external gmail account to be able to use asana until I learned of the option of paying by team/division. If we were to have 2 licensing levels, I understand that collaboration between those levels would not be possible.

However, If I had one ‘advanced’ team/division and the rest in the org were free, would that work? It seems that other projects that I created under other teams that I am a member of have the advanced features. I have 0 projects under the licensed team. I also have non-org free members as part of the teams that have projects and it seems to be working. What I haven’t tested is having a free org member be a part of a team tied to the project.

The other concern I have is what happens when a user downgrades to a free account and then also upgrades to a paid account? Is anything besides feature/functionality lost temporarily or permanently? I understand deprovisioning can be a problem but also not sure about deprovisioning and reprovisioning.

Thanks!

[lpb]

@Jason_Fujinaka

However, If I had one ‘advanced’ team/division and the rest in the org were free, would that work?

It’s hard to follow precisely what you’re describing and asking about; sorry. I’m not sure if you mean Guests by non-org free members. I’m not sure what you mean by a user downgrading and deprovisioning being a problem.

I think you should work with Sales to make sure you get all your questions answered because it really needs to be done interactively to streamline the process. But maybe someone else is better able to help hear in the Forum?

Thanks,

Larry