Now introducing Variables in Rules

I have the same need. Having the ability to auto-assign subtasks to the assignee of the parent task would be very helpful.


Yes please please please please! The possibility to add the variables in the title subtask could be something really helpful.
@Marie @Hannah_Lee please keep up updated, thank you.

Will the possibility of these be added to other integrated actions in future?

E.g if I was to use the Google send email integration could I add @assignee to the “To” field.

Or in the Body of the email, refer to other things which are in the Asana comment method that will just add those words in to the email?


Rules in title would be very useful for the “Create Task” action.

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I don’t understand where you find this RULE Workflow for the assignee

Hi folks,

I’ve some exciting updates to share. :drum: Later today, we will begin rolling out more options for integrating variables into Rules :drum: Curious to learn more? Continue reading below!

Tasks assignee

Tasks generated from an (org-only) form, can get automatically assigned automatically to their creator (= form submitter). Please note that for this variable to work, you will need the “add form submitter as a collaborator” option turned on.

GiF Assignee

Variables available:

  • Task creator: User who created the task
  • Assignee: User assigned to the trigger task
  • Rule triggerer: User who triggers this rule

Subtasks due dates

Today, you can automatically create a set of subtasks with rules. With this update, you will be able to set a relative due date for these subtasks based on the due date of the triggering task. Please note that only the first layer of subtasks will be supported

Gif Subtasks

Variables available:

  • Trigger time: The time this rule is triggered
  • Start date: The start date of the trigger task
  • Due-date: The due date of the trigger task
  • Creation time: When the trigger task was created

Please note that we’re gradually rolling out this update, if you’re not seeing it today, it will become available to you in the next few days.


Very helpful. Will this feature be added to the Flowsana email creation template, too?

I will let @Phil_Seeman respond regarding Flowsana :slight_smile:

I think Dan_G was referring to this Flowsana rule action you can create in the Flowsana web portal:

There are a few new features announced here; can you say which one you’re asking about? Thanks!

Variables in rules, specifically in emails. Thanks.

Hi @Jim_McLaughlin,

Actually Flowsana already has variables in many places including email notifications - we’ve had them for a while and they’re more extensive than Asana’s :slight_smile: . See Variable Substitution in Flowsana.

Terrific. A link to that page from the email creation screen within Rules would be most helpful. I’ll never remember all those tags, but they are, indeed, useful. Thanks.

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Did this launch yet? I have the correct precursor settings in place and I still don’t see variables for assignee.

Hello @Ashleigh_Rivera,

We began an A/B test just a couple of days ago - if you do not see these options, you likely haven’t been enrolled in the A/B test.

The A/B test will run for the next few weeks, and providing we’re not running into any issues, we will roll this update out to all users. I’ll post an update here once that’s the case.

Yes please! I’d love, love, love to be able to create a subtask that was something like “Publish translation of @Task Name”. Would make things so much clearer in the My Tasks page that I spend most of my time working from.

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I’d really like to have the ability to dynamically name subtasks created with rules. In my use case, we write articles that get sent to the editing team. We use rules to create subtasks that get added to their projects. It would be helpful to rename the subtask the same title as the task as “Upload: (the article name)” but right now, we can only create “Upload: Article” as a static title, which gets confusing when there are so many articles to be uploaded.

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A post was split to a new topic: Asana wish list

Hello Marie,
When do you plan to roll this update out? We have just started a trial of Business to test the variables in rules feature as described in the features list but cant see the functionality nor test it for our use cases.

Hello @Maciej_Chodorowski

:point_up_2: This update has been fully rolled out and is available to all eligible customers.

This is currently in A/B test - so only available to 50% of customers. We’re hoping to roll it out to all users toward the end of April, so not long to go :slight_smile: