[ New ] View only licenses

English Forum Developers & API Changelog
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Summary

Asana now offers view only licenses for Enterprise and Enterprise+ customers, providing a way to grant users view access without edit permissions. This allows users to share content across their organization while preventing them from creating or modifying work graph objects like tasks and projects.

To support this feature, the Asana API now includes functionality for view only licenses. Developers can use the workspace membership API endpoint to check if a user has view only access. For more details on view only capabilities, refer to the Help Center article.

Who is affected

This change applies to newly-created view only license users. It should not impact existing paid users.

Timeline

The new behavior has begun rolling out and will be fully available to all users next week.

Usage

When making a request against the GET /workspace_memberships/{workspace_membership_gid} endpoint, the following property will be returned in the response:

Name Type Optional? Public? Description
is_view_only boolean :white_check_mark: :white_check_mark: Indicating member has view only access

Additionally, you may see a new error code in and PUT/POST routes when attempting to perform write operations:

HTTP Status Code Displayed error message
403 Forbidden Error: view_only_api_access_failure
Message: You cannot perform write actions as a view only license member.

Resources

5 Likes
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Very nice, thanks! :clap:

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Hi, are view only licenses free or is there a cost associated with that?

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They are free.

1 Like
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Will we be able to change a users license to View only or do we have to remove and re-add them?

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Yep, you can change a user’s license type in the Admin Console! It can also be done through Okta (SCIM) or CSV import.

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I am not able to see the license tab in the admin console.

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@kamleshwar_suri View-only licenses are not currently available to all organizations; from what I understand, for now you’ll need to work with your Asana Account Executive to have them enabled for yours.

1 Like