New! Track time on your Tasks in Asana ⏱

@Rebecca_McGrath - Could you advise on the intended use please? I couldn’t find any documentation that specifies.
Is it intended that “Estimated Time” is treated as the original total planned time, or is it “estimated time remaining” (which would need to be manually updated after logging “Actual Time”)?
I can see the benefit of Estimated vs Actual for reviewing estimates and performance, but “Time Remaining” would be great for scheduling, planning your day, and workload/capacity management (without having to do mental arithmetic for each task!) Thanks

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Hi Dylan, have a look at my post above:

Richard: Is this a CAN or CANNOT edit/delete someone elses time?


Ahhh I see.

You CAN edit someone else’s time on a task. You CANNOT add new time for someone else on a task.

Hopefully that will change in the near future. Seems kind of silly. At the very least give Project Owners access to change/add/edit time no matter what.


Accidentally deleted my post, if it’s ok I’ll copy it:

Thanks for the update! Please consider adding more reporting period ranges, currently “within the last week” and “within the day” mean “7 days back” and “24 hours back” but it would be great to have “this week” and “today” filters (so since Monday and since midnight), 99% of time trackers I tested have this. This is needed to check tracked time by teammates today and this week, not 7 days back and 24 hours back (this covers last week and yesterday depending on when you check the report which is not ok).

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How is the estimated time ment to be managed for main and subtasks?
I can imagin two scenarios:
Main Task: Create and send monthly Newsletter
Subtask 1: – collect content (est: 1h)
Subtask 2: – write newsletter (est: 1.5h)
Subtask 3: – pick images (est: 0.5h)
Subtask 4: – review newsletter (est: 0.5h)
Subtask 5: – send newsletter (est: 5 min)
which would add up for “Create and send montly Newsletter” to an estimate of 2h 35minutes

Main Task: Create and send monthly Newsletter (est. 2h)
Subtask 1: – review newsletter (est: 0.5h)
Subtask 2: – send newsletter (est: 5 min)
which again has the same total amount of work, but is differently structured, as the main task has its own estimate.

I’d actually like to see both options.
Especially the first example is currently odd, as as long as the subtasks are collapsed, my maintask has no estimated time, but the sum at the end of a section includes the time from subtasks.
maybe you for main tasks you could show to estimations: actual estimate (total estimate incl. subtasks)
For the first example it would look like:
Estimated: 0h (2h 35min)
For the 2nd example:
Estimated: 2h (2h 35min)

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@katieherda Question for you, and for anyone else who was previously using a custom estimated time field: we have been using a custom field for estimated time for years now. I would like to switch to Asana’s new field but I am daunted by the thought of manually moving the data from our custom field to Asana’s field. Did you find a better way to convert this data? Did you convert your historic data too, or just current/upcoming tasks? And have you run into any other problems with your conversion? Thanks so much for any insight you have!

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Don’t do it yet. I jumped the gun and am in a bit of a nightmare situation for Q1. I don’t have the access to the data the same way it seems. I’m still trying to find a work around, I suppose I have a month left before I need to report!


Thank you! I was afraid of that. Sometimes these new rollouts aren’t fully supported (like in searches/ reporting/ exporting) and I don’t have the time to fully test it right now to find the gotchas. Good luck!

@Katie_Kendle at iDO we have been playing with the idea to build a tool to do the migration for you, would this be something you would be interested in?

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@Bastien_Siebman potentially but not yet – we are not going to migrate until I’ve had time to check out the new field fully and be sure we aren’t losing any current functionality by moving from our custom field.


We’ve been using the rollup-task structure for a couple days now.

But it seems that the actual/logged time is empty in the list view.
But when I open the task, the actual time is there.

Opened Task View:

Is the setup bad or is it anything wrong?

Best Regards

When I the task is incomplete the time is visible, but when the task is completed it disappears.

Best Regards,

Hey Katie! We went the manual route and only converted future tasks. It was definitely daunting and took a bit of time but the functionality provided in the new time estimation field was worth it. I’m sure this could be accomplished with exporting content to CSV and importing it back but mapped to a different field but that’s not the route we went.

Good luck!

FYI, a hack you can do is to create a project called “Ghost Project” and then within each subtask, you add the subtask to the Ghost Project. Just make sure your Ghost Project is added to your Portfolio and the hours will be added to each person to verify capacity. It’s annoying that this isn’t something Asana thought out, but thought I’d share the hack we use!



Need to mark the view show all tasks.

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@Rebecca_McGrath @Nao_Kumazaki - I’ve never created a post before (only replied/commented). Is this an issue that would be better suited as product feedback or a “bug” in order to proceed with a response/resolution?

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Hey @Katie_Melby! Product feedback would be incredibly beneficial. As an Ambassador, you can send your feedback directly to our Product team through Voice of Community (Log in - Asana). On top of that, feel free to create a thread in Product Feedback that others can upvote and add to. Our teams monitor both of these channels :smile:


Hi everyone,

Just curious to know how do you find native Asana time tracking functionality versus Everhour + Asana integration? What are the pros/cons?

What cons I see:

  • You have to turn on native time tracking for each project

  • You cannot set up individual estimates

  • You cannot configure project billing

  • You cannot set up project budget

  • No Timesheet functionality

  • No time approval

  • No detailed reports

  • No various notifications, limits or tracking policies

  • Upgrading to Business or Enterprise is expensive. Even for a small team, it is much more profitable to stay on Asana Free or Premium plans and use Everhour.

  • You cannot start timer without opening a task details

  • You cannot see totals by section or project (especially on Board view)

  • You cannot see time by subtasks without opening then

  • There is no progress (time vs. estimate) on other pages/views (Portfolio, Home, Timeline)

  • Admins cannot report time on someone’s behalf

  • When timer is running, you cannot see reported time

  • Timer with less then 1 minute will be deleted


At my agency, we decided not to use it because it’s not ready for prime time yet for all the reasons/cons that you listed. We still rely on Harvest and the Asana + Harvest integration. Asana has a lot of catching up to do, but I am thrilled to see that they made the move to implement time tracking. Hopefully, they are able to make some progress this year and implement many of these features.