Master project management basics

As discussed in the Master project management basics course, it can be helpful to develop team conventions around creating and assigning new tasks. Share your experience to the questions below with others to accelerate their learning.

Does it feel strange and foreign to assign a task to someone? If so, what conventions has your team set to help normalize the assignment of tasks across the team?

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Team huddle prior to task assignment

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That’s great @Linda6! Many of our customers find that a team huddle or kickoff meeting to set some conventions before they start assigning tasks in Asana is useful to make sure everyone is on the same page.

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In the Asana ecosystem, I don’t think it would fee odd to assign a task to another team member. It’s just the nature of getting things done.

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@Jonathan_Gaby It’s wonderful to hear that when working in Asana, assigning tasks is part of the equation to know who is doing what by when. As you said, it’s a part of getting things done. Do you know that you can assign copies of tasks to multiple teammates to get even more done quickly?

For many teams, this way of working may feel foreign or uncomfortable. It can require a pretty significant change in the way they are currently working. And it can take some thoughtful change management to ensure the team adopts the Asana way of working.

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I do not feel strange at all assigning tasks to team members. I have to remember to use a verb to start off the task name.

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In my project scenario it’s a good idea to set a rule for new tasks, let me explain why: - I’m writing a new task that says “Review the final document”. This task will contain sub tasks that says things like: “Check the grammar”, “Check the technical content”, “Send an e-mail to the document owner”. While another team member will create tasks like “Send a e-mail”, while it is a part of a biggest task. In other words I think it is important to set the task level before create it.

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@Gabriel_Melo that is a fantastic point. Setting conventions around how you will organize or “level” work in Asana is important. You can check out this conversation in the forum to see how others have approached the question of whether work should be a task or a subtask.

It doesn’t feel strange nor foreign to assign a task to someone because I know the importance of having a project completed on time and having team players involved with the process.

I’ve head team meetings where I describe the next event details and leaders are selected for key positions. My leaders then assign their teams to complete tasks.

@Azael_Montejo_Jr Discussing roles and responsibilities in person in advance of assigning out tasks can be a great way to ensure everyone is on the same page and bought in. If you’re interested in learning more about balancing the “right amount” of communication, check out this article!