The new task templates functionality is great, but what seriously limits (and likely eradicates) its usefulness is the fact that a Task template is only available in the Project it was created in. Our workspace contains different Teams each with many Projects. We currently have a ‘Tasks’ project in a central Team where users from all Teams can duplicate tasks and move them into a Project. So, the ability to access common Task templates in all Teams and Projects is essential for this to be useful for us.

FYI this type of capability is now available with Workflow Bundles. (Note it’s an Enterprise-only feature.)

Thanks for creating this thread, @Martin12! I’ll make sure to update this thread once we have any plans to implement this feature :slight_smile:

I echo the comments of @Martin12 regarding the task template and am looking for some key updates to this enhancement. Unfortunately, I am not finding the stated value of being able to “set up the same tasks over and over again” within the same project to be very useful. For this to be of greater value, it should be built so that the task can (1) be available to be used in multiple projects and (2) be available within a project template. Perhaps the majority of people run projects where there is a need to duplicate a repetitive task within the same project?

Hi. Following the newspost of Mar 2021 we tested the new task templates. In our use case we need to link multiple projects to a task. Unfortunately the linked projects are not applied to the new task created from the template. Are there any plans to support multiple projects in task templates?

Hi @Markus0, welcome to the Asana Community Forum and thanks for sharing your feedback with us! As it stands, Task templates currently don’t support multiple projects. I’ll make sure to update this thread as soon as we have plans to implement this option in the future!

Thanks for your reply. Maybe as an addition (since I don’t have the rights to edit my post atm) I think it would make sense to implement the same functionality as there already is for duplicating a task. So that a user can select what he wants to be copied to the template (assignee, projects, due date, etc.). Maybe we should rephrase this issue according to that?

Echoing what’s been raised here and in other threads – this is super crucial for us being able to warrant implementing task templates workspace-wide. The need to save the “template” task in the project template so that it can be converted to an actual template every time makes the functionality almost redundant to us. We’d have to police every new project! Hopefully this can be looked into quickly!! Thank you :grinning:

I love task templates so far but was disappointed when I discovered they are only available to the current project you are in and not global like project templates. As a workaround in the mean time, I have created a project that is just for holding tasks that I wish to use as a template. Then I duplicate that task to another project as needed and turn it into a template for that project. This is a tad cumbersome.

Exactly, I was bewildered to find out that template only works WITHIN ONE project. Not very functional as a result.

I echo most of the comments in this thread, having Task Templates only available for the projects that they were created in is almost obsolete. The only functionality that I see meaningful for this feature is the task template available for the whole workspace.

Make Task templates available to other projects (Task templates library)

Asana Community Product Ideas Features Launched

Martin12 24 February 2021 12:12 2

Link to original product update announcement post: Introducing templates, for Tasks!

Topic		Replies	Views
Custom Task Templates Features Launched subtasks , tasks , templates	106	21707	17 February 2021
Introducing templates, for Tasks! Product Updates	65	17086	12 October 2021
How to create templates for tasks Ask the Community tasks , templates	64	22276	21 February 2021
Allowing for duplicating of Project Templates Product Ideas projects , templates	130	18107	13 August 2026
Project Template assigned tasks show up in My Tasks automatically Features Launched launched	284	39768	11 April 2022

Make Task templates available to other projects (Task templates library)

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