In My Tasks v2 List view, provide expand/collapse twisties for tasks with subtasks

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On the My Tasks tab currently subtasks are listed as “task name” → “parent task name”.

It would be much appreciated if the subtasks was grouped to their parent task with an accordion, if i an the assignee on both the parent task and the subtask.

This logic is already in place on tasks/subtasks within a project.

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Welcome, @Rasmus_Nygaard_Juste,

I’ve merged this thread with an existing feedback request on the same topic. Please click the title to scroll to the top and vote with the purple Vote button.

Thanks,
Larry

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Is there any traction on this? I think this is a great feature to have and it would help unify the user experience better between “My Tasks” and “Projects”.

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My Teammate has a board which stores SubTasks as a Drop-down below the Task in her lists.

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However, in my list - Subtasks can only be viewed within the Task Description!

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Hi @Josephina_Bodimeade ,

Welcome to the forum! I’ve moved your post to a similar product feedback request. Please make sure you vote for it in the top left near the title.

Currently, I do not believe what you’re looking for is is supported in My Tasks (only in projects’ list views). There are some clunky workarounds if you desperately need this (e.g., run a rule in your My Tasks that auto-adds all tasks to a main project that you can then use as a de facto My Tasks), but imo that’s not really that helpful.

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Ah magic! Thanks Stephen!

Do you have a link to the product request? I’m a bit lost in the labyrinth!

Thanks muchly!
Jo

29

Hi @Josephina_Bodimeade , when you typed your response, you were actually in the new thread! You’ll notice it’s titled “In My Tasks v2 List view…”. I moved your post here and closed your old thread to consolidate the conversation. If you’re having some trouble finding your way, you can also just click on this link, which will take you to the top of the thread where the vote button is.

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I would like to raise this issue again, and one up it. I’d like to be able to have an accordion on tasks to quickly view or hide subtasks in the My Task section, but I’d also like to be able to sort by due date and have the subtasks be factored in. If the Parent Task isn’t due until next month but the subtask is due today, I’d like the entire Parent thread to move to the top of the list.

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As the title says, when I’m in the My Tasks section, the arrow to open the subtasks is not showing:

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How can I fix this?

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Hi @Samuel_Michaels2 :waving_hand:

This topic is known from the community, and I’ve moved your question to the associated product feedback request.

Please vote for it (top left) and check the previous answers for possible workarounds.

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I deeply wish this feature would be added. I agree with many in this thread that it would not be confusing because if the parent task is assigned to me, I am responsible on some level for the subtasks – and even if that is less true, I don’t have to click the expand twistie if I don’t want to. Please give us this option!!

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I am totally wanting this too, and have added my vote to the thread.

I’ve just spring-cleaned My Tasks in order to use it better, but am immediately finding that in My Tasks I have lost efficiency for tasks that have subtasks :confused: And I was so wanting to stop jumping around between different project list views when working through a whole block of tasks assigned to me.

For the consideration of the Asana devs, here are a few reasons why it would be helpful to have the expand/collapse toggle for subtasks in ANY kind of list view: My Tasks, Search Results, Tags view, etc:

  • For someone less experienced in Asana / using Asana just to do the tasks assigned to them:
    • It’s too easy for someone to see the task assigned to them, think, “Oh, I’ve done that,” and mark it complete, not realising there were more steps to look at.
      • Yes, this might be avoided using dependencies (although I really hate the thought of adding even more work about work, when something should be more intuitive). Yes, this could be avoided with better training (so they notice the icon that there are subtasks, have a habit of reading the whole details view), etc.
      • At the same time I wouldn’t fully blame them for missing the subtasks (whether assigned to them, or to someone else, or unassigned) because the expand/collapse in the project’s list view has such visible clarity that when it is not there in a similar looking list (My Tasks, Search Results, Tags, etc.) it conveys the thought that it is a standalone task. Asana has made such a push in the last decade to make onboarding new users more intuitive, but this part feels lacking.
  • For those who are experienced Asana users / using Asana to manage the project for others:
    • It is MUCH faster to use the toggle to expand subtasks and see key info at a glance, rather than (1) clicking into the task, (2) scrolling to the subtasks in the details view, (3) maybe clicking into the subtask to see more, (4) backing out to see the next subtask (multiple times), (5) and then closing details view. There is just so much context switching with this.
    • It is MUCH more efficient to be able to select multiple subtasks at the same time to add tags and update other fields/columns from the list view.
      • I have had multiple times this week that I’m (1) looking at search results or a certain tag, (2) know I want to update certain things about the subtasks I know exist there, but then (3) having to navigate to seeing that task in the project’s list view in order to be able to do that.
      • It’s a beauty of Asana to be able to view/work/process the same task from so many different views (Inbox, included) - but this visibility of subtasks is sorely missed in these list views.
  • This is a particular pain point for someone working with a smaller screen, e.g. on a laptop somewhere. And this is especially because you can’t scroll left to right in the list view - you HAVE to close the detail view to see more. So you are left really, really relying on being able to work with subtasks from a list view.
    • (Side note: I do hope some Asana devs work regularly on laptops rather than multiple monitors, just so someone can be advocate for those who also use Asana on screens with smaller widths rather than widescreen/multiple monitors.)

I hear the point that the Asana devs aren’t sure how to handle the case of someone else’s subtasks showing up in My Tasks. My suggestions/challenges to that are:

  • In Search Results, tags, and any other lists - it doesn’t matter who the assignee is - so there’s not a reason to not show them here, right?
    • Even if in Search Results, it was filtered on Assignee, then you can just show the subtasks also assigned to that person, and/or not assigned? If you absolutely need to, make this a Search option for “show only subtasks assigned to the same user” vs “also show unassigned subtasks” and “show all subtasks.”
  • Similarly, for My Tasks, if it really was an issue to show subtasks assigned to others in the expanded section, then just filter those out like suggested above, or make that an option.
  • Having said that, personally, as a manager, I would prefer to see the subtasks assigned to someone else, also, so I can triage/adjust assignee if I wanted to.
    • I would want to see unassigned subtasks because it makes sense in many workflows to only have to assign the parent task to a person, and expect they will do the subtasks there also, without having to specifically assign those to them. It reduces a whole of overload in the Inbox/notifications. (It also doesn’t make sense to have to add the same tag to every single subtask in order to see it in a tags list view - the parent task having the tag should be enough.)
    • As someone else in this thread said - subtasks already show in this way in project list views without being part of the project - so showing the subtasks in other list views without needing that same attribute as the parent (assignee, tag, or whatever) would also make sense.

The TLDR is that there is a lack of consistency with the way a task with its subtasks is viewed in project list views vs all the other list views, and that this is a workflow frustration.

1 Like
35

Well put!

We’re hopeful; Asana is addressing subtasks issues…

…but keep voting and commenting!

Here’s a shortcut: click the subtasks icon to eliminate (2) above; I use this many times daily and the savings add up! I also use that icon as a shortcut when I need to navigate directly to the end of the Description field; just click it and then it’s directly above your location; I use that many times daily too, for Descriptions that are logs.

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Thanks,

Larry

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Interesting (fun) post/thread to read

Ah, that shortcut is very helpful, thanks. Either didn’t know, or forgot about that.

It doesn’t help with having to close the details pane when working on my laptop instead of desktop with monitors.

Also doesn’t help with reducing the need to step into each subtask individually.

But still a help :slight_smile:

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The current folded setup incurs too many clicks to see the subtask progress and doesn’t make the subtask status visible for task management. Also, not just the due date and person make 1-2 more task fields like status updates visible on the subtask unfolded bar.

Current layout is very inconvenient and not conducive for efficient tracking.

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Hi @Sally_Kim1 and welcome,

Just wanting to confirm: you’re referring to Board view here?

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Hi Phil! The List view.

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Actually having this updated for both the List and Board view would be helpful.

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Oh! Hmmm, then your comment could mean a lot of things; can you be more specific? Screenshots to illustrate would be great also.

For example, subtasks show in the list view including values for all displayed columns, unclear about “not just the due date and person”. Perhaps you’re referring to the subtask display in the task detail pane? But that’s not folded so again somewhat confused as to what you’re hoping for…

“subtask status” - does this refer to a custom field you’ve defined or??
“status updates” - does this mean comments on the subtask, or ??

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Hi Phil! sorry about that, I meant for “My Task” Board, my subtasks do not show up in the “List View” unlike like those in Projects

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