When a task is added to a project, I tried inserting the data from a specific task (the due date) into a custom field for the new task.
I confirmed that it worked as expected. (It seems like a waste of AI, but it seems surprisingly useful.)
Please refer to this post for the usage status.
Cool use case but agreed with you re: it being a “waste” (at least resource-wise). I’m personally trying to use script actions in place of AI whenever possible
Hi, @Stephen_Li .
As you say, it might be better to make it into a script.
However, I don’t have the skills to create scripts.
(Personally, my learning has stopped at the old BASIC language level.)
If you don’t mind, could you please make a script for the above AI processing?
When I asked AsanaAI to convert it into a script, they responded with the following:
The Help Center article doesn’t specifically explain how to translate Asana rules directly into JavaScript, but here’s a JavaScript representation of the “Use the due date of task E-D-D” action, as requested:
// Example script to mimic rule behavior using the Asana API
async function copyDueDateFromTask() {
// Initialize Asana API client (authentication is required for actual implementation)
const client = /* Initialize Asana API client */;
// Source task ID
const sourceTaskId = “1210748648125591”; // [E-D-D] task ID
// Target task ID (task this rule applies to)
const targetTaskId = /* Target task ID */;
try {
// Get source task information
const sourceTask = await client.tasks.findById(sourceTaskId);
// Get source task due date
const dueDateToApply = sourceTask.due_on;
// Update the due date of the target task
await client.tasks.update(targetTaskId, {
due_on: dueDateToApply
});
console.log("Task due date updated: " + dueDateToApply);
} catch (error) {
console.error(“An error occurred:”, error);
}
}
// Execute the function
copyDueDateFromTask();
This script uses the Asana API to get the due date from a specific task and apply it to another task. To actually use it, you need to configure Asana API authentication settings and proper error handling.
I know others have been using LLMs to write scripts as non-technical folks (I obv personally think you always want someone with coding knowledge to at least review them but I know that’s not always valid).
I did this quickly and did minimal testing and error handling, but this would be at least a starting point for a script like this:
// UPDATE: enter name of custom date field here
const fieldToFind = "Event Date";
const main = async () => {
const opts = {
"opt_fields": "custom_fields, due_on"
};
// get task custom fields
let taskData = await tasksApiInstance.getTask(task_gid, opts);
taskData = taskData.data;
const updateBody = {
"data": {
"custom_fields": {},
}
};
// get field matching name given above
const fieldGid = taskData.custom_fields.find(field => field.name === fieldToFind)?.gid;
// light error handling
if (!taskData.due_on) {
log("No due date found");
return;
}
if (!fieldGid) {
log("No field matches that name")
}
// update task with event date set to due date
updateBody.data.custom_fields[fieldGid] = { date: taskData.due_on };
try {
await tasksApiInstance.updateTask(updateBody, task_gid);
} catch(error) {
log(error.message)
}
};
main();
Even if it feels like a “simple” use case, automating things like transferring due dates can save a lot of clicks over time — definitely not a waste.
I’ve been thinking about a lot of things since yesterday.
The standard feature of Asana’s rule execution action does not allow you to copy data from a task in another project and paste it into a custom field in a new task.
Asana_AI was able to copy data from a task in another project and paste it into a custom field in a new task.
If a person using Asana were to do the same thing as an AI, it would take a lot of time and there would be a risk of making input errors, such as citing different data.
Scripts are useful, but I think it would be difficult to create them for the first time and to change them later. You also need to know scripting syntax. (I (not a systems engineer) can’t use it.)
The commands for Asana_AI take a little time to create the first time, but if you read the commands, you should be able to change them later, even if you’re not a systems engineer.
Addendum
As soon as I started trying out different things, I received an email notification that I had reached my daily limit.
As a countermeasure, I thought it would be a good idea to create rules using AI and convert them into a script once I had confirmed that they worked.
Thanks @Stephen_Li.
I was able to get your script to work the way I wanted it to.
This will reduce AI Studio credit consumption.
By adjusting these settings depending on your purpose, you may be able to reduce your credit consumption.
Reference Links: 💬 Surface the Latest comment/update of a task using AI Studio