Hello,
I can see this feature is still not available. JIRA provides possibility to have a task template with prefilled values to speed up the proces.
Use case:
As a team we have a certain rules when we create a task (member from other teams are also allowed to add items to our backlog). Having that we need my team members and stakeholders to follow specific format when adding item to our backlog like:
Issue/problem description:
Expected outcome:
etc.
Currently each time we create a task we have to add manually. this is super basic feature in JIRA and other task/items management tools. For me itās even a blocker to use Asana agains JIRA as it brings a lot of frustration to the team.
My current use case: Pre-filled out Job Application.
We are assessing where to host our internal jobs for transfers. We have many jobs hosted on a job board (external) and would like for a user to click a link and send them to a pre-filled out application that includes: team and job title. Having these two things pre-filled out allows us to offer a simple and intuitive user experience to apply for an internal transfer.
We are assessing ways to do this and right now it looks like Google Forms will be our selected Form choice unfortunately.
UpVoted. This functionality is what would have allowed Asana to become more embedded in all our processes. Without it we are forced to determine whether or not Asana is the correct form SAAS to leverage in our org.
We have a similar use-case to those described above:
We maintain our own application which has logged in user information (Name, email, dealership) and weād like create forms in Asana to manage requests from users so we can manage their tasks. We also need to group items together based on a common dealership. We donāt want to have to maintain a list of active dealerships in our app and in Asana as well.
Since our app has user information, we can dynamically generate a url which pre-populates that info IE: https://form.asana.com/?k=WO6QglF80jd_09MRm0EqnA&d=1181729154158375&name=Bob%20Jones&email=bob.jones@somecompany.com&dealership=Cityville%20Town
(Note that the values are URL encoded)
The overall goal here is to save us the development time of building a custom form and tables to store that information and instead leverage Asanaās existing form capabilities. We would also use Asanaās reporting capabilities to generate invoicing for services rendered.
There is another request which is almost identical here:
We have a form embedded in our CRM for non-Asana users to create tasks for Accounting. Itās been working great, but I was trying to see if I could autofill/import certain field values to eliminate some of the typos Iāve been seeing. Examples:
The requestor email address with the email of whoever is logged in and opening the form.
The client name and PO number to apply charges against
The requesting department
Iāve made a few attempts to do this and donāt seem to be able to access any of the input fields to apply the values to. Before I kept trying, I wanted to make sure that this type of interaction isnāt specifically blocked.
To my knowledge, you canāt unless youāre getting really tricky with DOM manipulation and scripts running on your site, but at that point youād be better served just building your own form and creating the task with the API or using one of the purpose-built form platforms with an integration (e.g., Jotform). You might like to upvote this post:
@Kariah_Petrille, if you donāt mind, Iāll merge your topic with the existing Product feedback thread. As Stephen mentioned, donāt forget to add your vote there!
We have many use cases where we want to open an Asana form by linking out from another system and insert/inject values into the form fields to pre-populate them with information from the linking system.
This is typical behavior in other form systems, like Smartsheet, where URLs can be dynamically modified to embed values using query parameters that map onto fields into the form being opened.
Thank you. I canāt believe this has been open since 2019 as a request particularly given that competing products like Smartsheet have this ābasicā capability that add a lot of functionality to forms.
I am new FORMS user. Asana creates FORM link from project form definition. it does not allow for default field values (as many have requested here). It also does not allow FORM link to be modified to support URL parameters (at least, I tried, perhaps the wrong format)ā¦ for things like passing pre-filled or default values for field(s) info on the form link request (eg userās name, email, phone, or other fields such as type of form request).
It would be great if we could pass parameters in URL request. For example:
could be modified asā¦
to set first field āNAMEā to āGrant Lā
This way, in terms of integrations, you could pass pre-filled/default values with URL form request (from web site, app, etc).
Of course there are some challengesā¦ names of each field (is this done today, accessible, is there pre-fix for Asana account number, portofolio, project, etc or some other naming convention, or simply to externalize these names in FORM creation panel)?
Another challenge with FORMs in general is NO CAPTCHA supportā¦ to prevent bots from pre-filling/spamming forms into Asana. This is an issue today even with user interfaceā¦ no way to guarantee human at UIā¦ another feature request.
Thoughts/comments/solutions?
Would be easier than API integrationā¦ and use standard URL format for FORM link.
Hi @Grant_Corene, welcome to the Asana Community Forum
Thanks for taking the time to provide this feedback! While itās not currently possible to modify the forms links,hopefully this is something our Product team can implement in the future.
Iāll keep you updated if any changes are made here
