Files deleted by a limited access member


#1

So we are a team of 3 and I have assigned the other two people as limited access members. I’ve noticed they can upload files to a task but if they choose they can delete that file anytime. Is there a way to stop them from deleting files ?
cheers


#2

The only limitation I am aware of is “project comment-only”. I think @Julien_RENAUD can help with some insights.


#3

Like @Bastien_Siebman I also think the only way to control modifications is “comment-only”.
As a limited access member you see only the project you have access to but in this project you can do almost everything.
May I ask why do your colleagues delete the files you upload?
Asana allows collaboration and transparency but indeed some daily conventions need to be sat up between users (for instance: file storage, what should be or not a project,…). In my company we have defined few conventions so that the organization does not become a big mess, maybe you should do that if not done yet.


#4

My team members won’t be necessarily from our company and we would like use this platform to send files and have a record of this file transfers as well as having the files on the system for legal reasons.
If I upgrade and use the comment only option what would other limited members be able to do with in their allocated tasks? Can they add files or delete them?
Cheers
Ron


#5

Not sure, maybe @Marie can help, I never used this feature!


#6

Thanks for the mention @Bastien_Siebman! @Ro_no, no problem I’m more than happy to help here! So if you set user permission (https://asana.com/guide/help/permissions/user-permissions) in order to restrict a Project or a specific Member to Comment Only, they will be able to:

  • Re-assign a task that was assigned to them (but they can’t re-assign a task already assigned to someone else)
  • Change tasks due date
  • Mark tasks complete or Uncomplete (regardless of who the task is assigned to)
  • Like/Unlike tasks
  • Add and delete attachment (regardless of who initially added the attachment)
  • Change the value of a custom field (only if the task is assigned to them)
  • Copy tasks
  • Print tasks
  • Add tasks to other projects using the multihoming function
  • Add/Remove followers on tasks
  • Copy Project’s URL
  • Copy and/or Print the Project
  • Change the value of custom fields

But they won’t be able to:

  • Edit the task’s title
  • Create subtasks
  • Add new custom fields
  • Remove existing custom fields
  • Assign a task that is currently un-assigned OR assign a task already assigned to someone else
  • Merge/Delete task
  • Convert task into a project
  • Change the project or task privacy settings
  • Add/manage tasks dependencies

My apologies if I forgot anything, but I believe I’ve covered most of the possibilities!

If you have any additional questions, or if there is anything else I can help you with, please let me know!


Prevent Users from Deleting Tasks
Prevent Users from Deleting Tasks
#7

Thanks for that @Marie
my follow up would be if a comment only member would have the above powers to edit to a project that they are a team member of?


#8

Hi there,

Marie captured this info very well! I’ll add a point that, anyone with access to a task can delete an attachment. If they’re a Limited Access Member (LAM), they have access to a whole project and therefore its tasks. The “limited access” part of LAM = limited access to the team, not the project or task. I would suggest making the project comment only if you’re using Asana premium.

Let us know if you have any other questions :slight_smile:


#9

Hi All
I have read the “project comment -only” (https://asana.com/guide/help/permissions/user-permissions)
It does not address all my needs:

  • it’s my opinion, it is not only a matter of preventing intentional task deleting/modifying
  • I make mistakes, and I would love a simple “lock” icon in the top right menu bar (near to attachment, sub-task, copy task url, etc): after to have written a task, I would “lock” it so that I am sure I can not make unwanted damages by myself

Just for sharing and hoping in a quick addressing of this feature
Thank you All
Bye
mike


#10

Thanks for your feedback @mike15 and welcome to the community forum! I would suggest creating a separate thread in the #productfeedback category for your feedback; this way, other members of the community forum will be able to vote for your feature request!

Happy Thursday! :slight_smile: