I would like to understand how it is possible to ensure team collaboration within a task if a task can only be assigned to a single assignee instead of multiple ones.
Let me show you what I mean by this with a use case.
In my line of work my teams work in Trello and when I have to send a task to a group of people (in my case I am talking about editors from different languages working on a piece of content that has to be check in their own language) I proceed as follows:
- Create a card
- Add all the members
- Add start and end date
- Add tags
- Add description
Before the task has to be performed I might change the due date as I might have experienced some delays with a previous task (=card) or maybe before the task starts I add a Drive link to the document that has to be worked on…
All these actions equals to a series of notifications that will be sent to each and every member of the card (=task). In this way everybody will be notified about a delay, or that the document is ready for reviewing, for instance.
In Asana, as far as I can see, you can assign a task to only 1 assignee and unfortunately only that assignee will be receiving notifications regarding all these amends within the task that I have previously explained.
This is limiting team collaboration, cause even if I add subtasks to that parent tasks and I add 1 assignee per subtasks, all those update notifications that the assignee will receive in the parent tasks will not be forwarded to the others.
And here is my questions: How to ensure team collaboration within a task?
My solution would be to have multiple assignees for a task or at least to add another field called, say, “Watchers” (like in JIRA) that will be on the same level of the “main” assignee and will ensure that all changes to that task (due date change or a GDrive file addition for example) will be always notified to everybody present in that task. In this cases I see team collaboration: everybody receives notifications and, if in doubt, they can make use of the internal chat of the task to express their concerns.
What do you reckon? Is there maybe a feature to do this that I am not aware of? Cause this point is critical in how we work in my company.
Thanks in advance for your help.