Construction Projects

I was close but wrong.
The date change (presumably the one that triggers the cascade), must be made on the Timeline.

**An Excerpt of the Dependency page found here **

“The date change has been made on Timeline. If the update on a task is made from My Tasks, Inbox, or any other project view that is not Timeline (like List, Board, or Calendar), the affected tasks won’t be automatically updated.”

would you be able to contact me as well?

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I am looking for information on getting our process consistent from job request to completion and everything in between.

How did this work for you?

Hey MFC,

I hope you’re doing well.

I was wondering if you’d be able to provide me with some assistance as well. Surprise, surprise - very similar predicament, but also using Procore for some functions, so the part I’m stuck on might be “easier” for you.

What can I help you?

Hi MFC, Would very much welcome an intro call to see how you have applied Asana to construction.

Hi everyone! I have set up numerous projects and workflows for clients’ Design & Build projects in Asana.

But one amazing Asana integration that has helped me and my clients is Instagantt (no affiliation) which offers very similar functionality & user interface as MS Project & Primavera, but the great thing is it syncs up with all your tasks in Asana so you can easily change dates and correlate other projects too! i.e. you could compare numerous projects together to see your entire team’s workload easier and what tasks may conflict with one another. You can also mark public holidays which is also useful so it will correctly calculate actual working days!

It’s free to plug it into your asana and sync up to 3 asana projects (on the free version) which you can then easily export to PDF or live link to share your construction schedules with your clients and stakeholders :grin: which is something currently impossible to do with asana’s timeline, unless you add these people to your asana project…

Check out how to setup Instagantt here Syncing Asana with Instagantt | Product guide • Asana Product Guide


This looks very interesting, than you for sharing this.


There are currently 74 messages in this thread but no mention of this Asana-provided construction project plan template:

Has anyone tried it? (I haven’t). Please post your feedback if you try it.

Hope that helps,


Hi MFC, may I hire you to create a construction project template?

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I’d like a template like this as well!


Our company is also looking for help setting ASANA up for our painting company. Please reach out to me!

Hi MFC. I’m new to these forums, just getting started using Asana for Construction Project Management. I get the feeling you’ve already got it figured out. I’m a little overwhelmed but can see the potential and power of the App. I’d be interested in consulting with you, if you’d be willing, to help me figure out the workflows and dependencies.

Hi @anon52712686 , @Bryce_Lennea!
If you’re interested, all Asana Partners in the forum, like myself, are available for professional consultation services, vetted by Asana. My background is in project management for the design & construction industry and have set up numerous complex projects in Asana for clients and developers. Feel free to DM me if you would like to dig deeper :smiley:

Structuring Asana for construction projects can help you effectively manage tasks, deadlines, and collaboration with your team. Here’s a suggested way to structure your projects in Asana:

  1. Workspace: Create a dedicated workspace for your construction projects. This will serve as the main container for all your projects and teams.

  2. Projects: Create a project for each construction project you undertake. Name the project according to the project’s name or location. Each project will represent a specific construction site or client.

  3. Teams: Create teams based on different roles or departments involved in your construction projects. For example, you can have teams for Project Management, Design, Construction, Electrical, Plumbing, etc. This will help in assigning tasks and collaborating with the relevant team members.

  4. Sections: Within each project, create sections to organize different phases or areas of work. Common sections could include Planning, Design, Pre-construction, Construction, Inspections, and Completion. These sections will serve as high-level milestones or categories for tasks.

  5. Tasks: Create tasks for specific activities or deliverables that need to be completed within each section. Assign tasks to team members responsible for their execution and set due dates. Add relevant details, attachments, and subtasks to provide clarity and context.

  6. Subtasks: Break down complex tasks into smaller subtasks to manage them more effectively. This allows you to track progress at a granular level and ensure nothing falls through the cracks.

  7. Dependencies: Identify task dependencies to establish a logical sequence of work. Use Asana’s dependencies feature to indicate which tasks need to be completed before others can begin. This helps in creating a smooth workflow and avoiding bottlenecks.

  8. Tags: Utilize tags to categorize tasks based on specific criteria such as priority, location, or resource requirements. This can be helpful when filtering or searching for specific tasks across multiple projects.

  9. Due Dates and Milestones: Assign due dates to tasks to ensure everyone stays on track. Set milestones within each project to mark significant project milestones or deadlines.

  10. Comments and Communication: Encourage team members to use task comments to communicate updates, ask questions, or provide feedback. This keeps all project-related discussions in one centralized location and ensures everyone is on the same page.

  11. Project Templates: If you frequently undertake similar types of construction projects, consider creating project templates. Templates can save time by predefining the project structure, tasks, and milestones, allowing you to quickly set up new projects with a consistent framework.

Remember to tailor the structure to fit your specific needs and adjust it as your projects evolve. Regularly review and update your projects in Asana to reflect any changes or adjustments to the construction project’s scope and timeline.

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@MFC We are doing the same thing with construction & development. Can you pm me details.

@Paulo_Fernandes Thank you for laying out your structural recommendations. In going through the structure, I’m curious how you link the #3 Teams task “create teams based on different roles or departments” to together. While I can link tasks between Asana Teams through two or more independent projects housed within separate teams, I’m not able to connect a project to more than one Asana “Team”. Thanks!

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Hi @Bamboom ,

Not sure how @Paulo_Fernandes has set things up, but how I’ve set things up for numerous clients that I’ve helped in the Construction industry, is to create a Single-select dropdown called ‘Team’ listing all your teams/departments. This field should be used in every project, placed next to the assignee column in the list view.

You can then have rules in place so that whenever a task is marked with the ‘Plumbing’ team option, then that task is also added (multi-homed) in the project called ‘Plumbing tasks’ which the plumbing team can use to see all of their tasks from all the active projects, in one project.

Hope that helps!


Hi there @MFC. Looking for a template to manage trades and timeline for a detached single dwelling construction project. I’m a owner acting as my own GC.
Seeing if you have a generic template I could use? Thanks in advance!

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