Collaborative document editing


#1

From Asana Support
"That’s a great question and you’re right, it is not possible to work collaboratively on a document, although I can certainly understand how this could improve Asana! For now, you can only attach hard copies of files from different sources. The file would then need to be downloaded and worked on separately.

To be completely honest, we don’t have any immediate changes for this planned in the near term."

It seems to me that live linking to live docs in Sharepoint or Drop Box, or for Mac people, iCloud, would be an incredible benefit. If you agree please reply and add your clamorous agreement!

Also the Technology behind Drop Box is not rocket science, I would think Asana could “roll their own” collaborative editing feature, or license the the service offered form another party and incorporate it in Asana it .


#2

Hi @Oliver_Reid, I’d like to understand your feedback better.

We use sharepoint online a lot. Generally if we collaborating in a document, we use built in comments and review functionality in Word. People will sometimes post their comments in Asana proper making it cumbersome to consolidate everyone’s thoughts.

I’ve tried to solve this issue by asking my team to create specific tasks for what they want people to do in a document (e.g., review comments, review document, write a section, etc.) and post links to the documents in the Asana task description. I also ask that they post comments on the document itself within the document to keep them centralized.

My main issue with all this has to do more with Microsoft creating such horrible links for our documents.

So I’m wondering if you can give me more details on what you’d like to see.

I think I like where you’re going with this as I find getting my teammates to consistently use Asana to generate collaborative documentation tasks difficult at times, but I’ve never seen a way to improve that with Asana itself that would simplify the overall issue if consistency.

Thanks.


#3

Ideally I would like to see the ability to open, edit and replace a document that is stored on mainstream cloud document sharing services like Sharepoint, Drop Box, Box, or iCloud.

Failing or in addition that I would like to see Asana include its own collaborative document editing feature. This is not, to my mind, very complicated. For example I have simple a FTP client that let’s you do that with files in a cloud FTP repository. (One would need a check out/check in feature of course)

Refining an IT spec. document is an obvious use. But a tasks such refining a corporate mission statement, or marketing material, are obvious applications where “groupthink” is needed.

HTH


#4

Currently I handle the open/edit functionality by pasting the link to the document in question in the Asana task description. Using the links in task descriptions is what allowed me to get our team away from what used to be my biggest pain point when we first started using Asana: Thinking it could be a document review management tool. People were writing documents in the task description and then people were stomping all over their changes, or they’d upload word documents to a task and everyone would download them for review and edits creating a mess of copies and versions, etc. Now if I see a word doc attached to an Asana task, I upload it to sharepoint, delete the document, and put the link back in.

It sounds like we may be looking for slightly different things. It sounds like you’re just wanting the documents to be more holistically integrated with Asana. For myself, I wouldn’t mind some quality of life things that allow my document links to be managed (I’ve voted for some other suggestions to all Tasks to have a links section) as well as pull a thumbnail or something into the task like attaching an image does. This is a task I’ve voted for:

Thanks for explaining more, I hope I haven’t distracted you too much.


#5

Hi, I figured out how to “attach” a link to a document in Sharepoint.

In the Sharepoint folder click on the document you want to link to in Sharepoint.
Under the “New+” menu, choose “Link”
In the task, choose the Attachments menu => Your Computer
Locate the URL link in your File Manager
The URL is linked to the task

When you click on the link, it downloads the link to your computer, then you can click on the link and open it up in the Sharepoint application.

It’s messy, but it works, and you can see the URL under the Files menu for the project.

Hooray.

–Laura