🗂️ Bulk-add from Portfolio now works for editors and admins!

Asana Community Product Announcements Product Updates
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Hi Community :waving_hand:

A small but useful update landed in Portfolio Sharing. You will notice that the checkbox in the portfolio Share dialog has changed from ‘Give access to all projects in this portfolio where I am project admin’ to ‘Give access to all projects in this portfolio that I can share’, and that tiny change actually means a lot: Bulk-add now works for any project where you can manage membership, not just projects where you’re the project admin. :tada:

Before
Before1298×906 180 KB

After
After1298×906 191 KB

:sparkles:What changed

Until now, the bulk-add checkbox only worked on projects where you were the project admin. If you were the project admin on some projects but only an editor on others, the editor-level projects were out of reach. You had to add people manually, one project at a time.

Bulk-add from Portfolio now works on any project where you can manage membership, whether you are a project editor or admin.

:warning: One thing worth noting: the update expands who can use the feature, not what it bypasses. If you don’t have membership-management rights on a specific project, bulk add still won’t apply there.


Hope this update makes day-to-day portfolio management a lot easier! Have you been working around this limitation? Share your questions and feedback below.

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Asana Release Notes September 2026
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The ability to bulk-add items from the Portfolio now confidently empowers editors and administrators!

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It says: Users will get up to the project’s default access level.

How can I change the default access on a project to view only?

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Hi @Priya_Ghosh1, sorry for the delay!

When you bulk-add members to projects through Portfolio Sharing, Asana applies an “additive permission model” where the highest level of access always wins.

The default access level via the bulk-add action is Editor for all underlying projects. This will upgrade anyone who previously had lower Viewer or Commenter access so they can now edit tasks. However, it will never downgrade a user, so if a member already has Project Admin status on a specific project, their admin rights remain intact.

It’s not currently possible to change this default access level during bulk-adds, but that’s a great piece of feedback! I’d recommend creating a request in our #product-feedback category (and don’t forget to vote for it yourself!). If this feature makes it onto our roadmap, we’ll update the topic status here so everyone following gets notified.

In the meantime, you can find more details about individual project permissions in our Help Center article.

Hope this helps!

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