Automatically Add Project Name to New Project Tasks

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I create new projects when we have one - and I use a template so the tasks are already in there + automatically assigned.

Is there any way to automatically have the project name added to each of the tasks (the Project field already exists)??

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Hi @Athan_Slotkin, thanks for reaching out!

Just to make sure I understand your question, would you like to add the project’s name in the task title? For example, project name “Project Template” and you want the task name as “[Project Template] Task name”.

If so, it’s currently not possible to automatically update the name of all existing tasks at once. However, as you mentioned, all tasks that are part of the project will be tagged with the project name.

Looking forward to your reply!

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Hi @Emily_Roman - not quite. So for each new project we get - I use a template. The template has 6 tasks in it, automatically assigned to the relevant person (workflow). I want the tasks to automatically have the project name populated - so that when the team members receive the task, they automatically see which project it’s attached to (otherwise all of the tasks will look the exact same).

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Hi @Athan_Slotkin :wave: Maybe this helps you: If you export your template as CSV you can add the project name per Excel in the task name (simply with a formula). You can now create a project with the CSV, or reimport the CSV, and the task name should include the project name.

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Hello! I would also like to +1 this request.

Exporting it and reimporting it is not more efficient but the problem I have is in both automation notifications and on peoples calendars, they can only see the task title e.g. Design Report. To see the project name, they need to click into the field or click into the notification.

If there were a way to automatically push a project name into a task or have a task display [Task name] - [Project Name], that would be ideal!

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FYI this capability is possible with a Flowsana rule.

This is how you would create that rule:

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Thanks Phil, I appreciate the tip. I still think that this should be a function in Asana as a built in feature. Is there a way to upvote this feature request?

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Hi @Rob_Barganier and welcome to the forum,

I moved this thread to the #product-feedback forum area, so you (and others) can upvote it as an enhancement request.

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How do i find this in the #product-feedback forum area? I’ve searching and can’t find it. I need this option as well.

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You’re there now - this is the thread to upvote!

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Upvoted!

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Ditto!! I want the project label to automatically appear in ‘My Tasks’ so that when I am looking at my tasks for the day and week I can see what they relate to.

I am a consultant and I work for multiple clients on multiple projects so I need to see who the tasks relates to as some are very similar if not the same.

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@Jo_Flintham and @Athan_Slotkin,

In case you’re not aware


Currently, you can add the column “Projects” in My Tasks or any project to see the Project(s) that the task is in. That will allow you to see the context you’re looking for, albeit not in the task name itself.

Perhaps that helps until/if Asana adds this capability.

Larry

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Thanks @Athan_Slotkin. I currently use this feature heavily. I’m just hanging out for the day where Asana Will auto populate into that custom field, or allow rule to be set up to do so. :blush:

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I am following this thread as well. I have noticed that when you manually add the project name to the task in ‘My Tasks’ it adds the task again into that project at the top as an independent task. Does this happen to others and what is the reasoning behind this?

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When you add the project, you’re telling Asana to put the task in that project (that it belongs there) - that’s the purpose of the “Projects” section of the task detail pane, to define what project(s) a task should be attached to (i.e. live in).

Also note that if you want it to go into a specific section of that project rather than at the top, just to the right of the project name you can also select what section it should live in within that project.

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Hi @Phil_Seeman Could I also be added to the thread to upvote?
Thank you!

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@Ana_Steenbock,

This is the thread, you’re already on it! You can vote by clicking the purple “Vote” button at the top of the thread.

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Hello man, ive created a quick loom video for you, explaining how you can do this using Zapier. This is actually quite a good workaround:

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I want to save you some time before trying: it’s extremely expensive because every single Task you automate is one automation in Zapier and you pay for each automation.