Our team needs this to promote collaboration/leadership.
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Your assumption is based on the fact that we have choices. Thatâs not always the case, especially with government contracts. We get to work with who we get to work with, we canât just switch companies on the fly.
Asana customers have been asking for this for almost a decade and Asana is just avoiding it hoping it will go away? There have been over 200 THOUSAND views, and itâs estimated it would take me 130 minutes to read through all the comments. This is clearly something very important to paying customers but not to the company? Strange approach. Why does Asana feel the need to control âaccountabilityâ for companies and users? Why canât they manage how theyâd prefer? If you want to have a single assignee and use it for accountability purposes, great, do that. If you donât? Cool, just provide the capability and let people use it how they want. If they screw it up, itâs on them isnât it?
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For anyone curious if thereâs a workaround out there⌠sort of. Weâve found that creating a Board for each team member is essentially the same as Assignee. You CAN add a task to multiple projects. And then weâve set up automations to help with some of the legwork, but really takes an involved Project Manager to keep things clean and tidy. This has been super helpful to our team when it comes to collaboration on tasks. We do still assign back and forth, signifying âownershipâ if you will of that task. For example, we might have a design lead be Assigned the task, but other designers have it on their board as well so they can track time to the same ticket. Would still love to see Asana change this and add that sort of functionality, but sometimes you have to get creative to make tools work in your environment. Give it a try and see if it helps. Good luck!
Needless to say, I think this functionality is essential.
The âAdd multiple assigneesâ function, creating another task for an added assignee, clutters our project board completely and is a bit useless for our use-cases.
Please allow multiple assignees on one, single task so we can also signal on our boards/calendar who is involved in a task.
As the person responsible for our Asana implementation, Iâve been frustrated with the âone assignee per taskâ limitation for a while now. Iâve tried to get on board with that philosophy, but in practice, itâs caused more problems than it solvesâespecially when weâre trying to expand the use of Asana.
For example, our operations team often has tasks that require two or more people working together. Not being able to simply assign a single task to multiple team members forces us to create separate tasks, which scatters comments and attachments all over the place. And for people who arenât super tech-savvy, itâs an extra hassle.
This has come up in various parts of our organization, but itâs been a real roadblock for the operations teamâour largest department. Weâre already pretty deep into Asana, but sometimes I worry we chose the wrong tool, wishing weâd gone with something that supports multiple assignees under one task.
We really do love Asana, but I wanted to share these honest thoughtsâreally hoping that this gets addressed in some way.
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This is incredibly frustrating and unbelievableânearly 800 comments in this thread, yet Asana still doesnât see a reasonable need for a solution.
The key issue here is simple: multiple people need to see a task in âMy Tasks.â I understand the responsibility aspect, but with so many users frustrated by this limitation, itâs clear something needs to change.
A straightforward fix would be adding a filter in âMy Tasksâ to display tasks where Iâm a collaborator, not just the assignee. This small change would resolve my issues without disrupting Asanaâs core philosophy. Itâs neither complex nor a fundamental shiftâjust a practical improvement.
Hi everyone! Garrett here, a Group PM Lead who has been at Asana for a few years now.
First, thank you everyone for all the candid feedback! As someone who actually reads through every NPS comment and categorizes each before sending insights out to the rest of the org, I know this is something you all really want to see from us. Iâm adding a Calendly link because Iâd love to hear more from you all if youâre willing to take the time to chat / jam.
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My boss would like to track some of the major tasks on our teamâs calendar, even if Iâm working on them. And vice versa. Adding someone as a collaborator is too low touch for this situation. Need to be able to add multiple assignees to a task.
@Aanchal_Somani - welcome to the forum! Iâve merged your post with the main thread for the topic. Make sure you vote using the button at the top near the title.
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I want to assign a single task to more than one person without getting a duplicate task.
Is this possible?
If not possible, who may share why it is not possible? Is the reason that the database is setup for only one assignment-per-task? Is there a reason why multiple assignments-per-task us not yet a delivered feature?
I see that similar posts exist, from May 2019 and Jan 2024, and I do not see these answers in those posts.
Thanks,
Mike
Hi @Mike_Van_Vooren and welcome to the forum,
I merged your post with an existing thread on this topic; we like to avoid multiple forum threads on the same subject.
No, itâs not currently possible.
Itâs the case that the database is set up for only one assignee per task, but thatâs not the underlying reason; rather itâs a strongly-held philosophical belief by the Asana team that you can read about here. Obviously you can tell by the volume of discussion in this thread that a number of people donât agree with it and would like to see a change, but to date Asana has stayed with their philosophy.
Be sure to add your vote at the top of this thread if you choose to!
Phil - thank you for the help and the âyou can read about [it] hereâ
Iâll give one to Asana for consistency and recognize that itâs âone nose assigned to every task because only 1 person can/will be responsible to get it doneâ
WHILE
also recognizing that when so many people clamor for something (itâs quite reasonable that you need a single meeting with multiple attendees and donât need 1 row per attendee and donât need the administrative burden of the one subtask per attendees), itâs good for dev teams to remember that âthe customer is always right.â
+1 in the âAsana canât do thisâ column.
Mike
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Hello everybody.
I will try to explain my scenario and then I will ask what I want.
SCENARIO:
I work at a company that has many tasks that we work as project. So, our clients demands any kind of activity and we call this activity as a project (as it has a time to start and finish, a cost and scope).
These acitivities has the duration time from one week to 6 months, depending on type of activity, client, etc.
I have a tamplate to work with the scrum and kanban methodologies using the sprint concept. So, every week I create a new sprint that uses a Kanban template. When this sprint is created, it is created as a project. Then, every project that will begin in this sprint is createad on it. This project is created as a task and I have an automated routine that converts this task in a project in this same kanban sprint. I also have another Kanban board that shows all the project in all sprints (a general Kanban board). The project that is created as a task and then converted in a project is also another kanban template, with every activity of the project on it. So, by Asana, its like: a project (with some tasks) inside another project (a sprint kanban template that is created like a project and another project - with the activities thats going to be executed - that is created like a task inside the sprint project and then converted in fact in project - and sent to the kanban general board). So, we can move the project card inside the kaban sprint board and also in the kanban general board.
PROBLEM:
This scenario looks like a project portfolio (we have at about 50 projects running at the same time with lot of activities on each one of them) where I have to alocate the employees on each activity of each project. Some activities are executed by 3 persons and they should go to another activity (on the same project or in another one) when this first one is finished. I already saw that in Asana we can put a person as a activity responsible but I didnt see a way to put more than one person in the same activity to see that all these resources (not only the responsible one) is unavailable to work in another activity until this one is finished.
QUESTION:
I would like to know if I can alocate more than one person on each activity on Asana like a resource pool on MS Project, alocating as many people as I want to execute that activity and see how much and when this resource will be available to execute another activity (in the same project or in another one).
Thanks a lot
Hi @Ranan_Liechtenstein and welcome to the forum,
Iâve moved your post to an existing thread on this topic, so we can keep all of the relevant discussion in one place.
Phil⌠that âexisting thread on this topicâ⌠should we be looking at that thread? how to find it? Could you share the link to it?
Hi @Mike_Van_Vooren,
Itâs the thread weâre on right now!
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There are many situations where it would be crucial to assign a task to multiple people so that the first person available can complete it. Adding people as collaborators isnât as effective. Many people on our team donât want a notification for every single task where theyâre a collaborator, so those notifications are disabled. They do, however, want notifications when they are assigned a task. So, being able to name them (along with others) as assignees so tasks can be completed on a first-available basis would be helpful. Asana could still offer the option to assign separate tasks to each assignee or multiple assignees to one task so users could select the best option for a particular task.
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Often, we are multiple people collaboration on one tasks. However, it is only possible to assign the ticket to one user. Therefore, when filtering your tasks to only seeing âJust my tasksâ, the tasks you collaborate on are not shown.
Therefore, I suggest to be able to add multiple assignees. I understand that it can be a risk to add multiple people to be working on the same task, but a solution to that is to mark a lead or a primary responsible for the task.
Hi,
You can refer to Assign multiple assignees on one task for the existing discussion on the topic 