I have several custom fields that I have set up for my department that we use across multiple different plans. These custom fields are housed within our company’s library. In order to prevent someone from deleting the field and breaking all of our plans, I have the field settings locked. I, however, need other people on my team to be able to have the permission to change the settings based on our departments needs and don’t want to be the only one who can make simple changes. Does the Asana team plan to add the option to designate multiple people permission to change a custom field setting?
Hello Michael,
I believe that for someone in your company be able to edit a Custom Field you created, or if you need to edit one that someone else created, you need to be an Admin in the system.
Guests cannot do it.
Members can create fields but I think they cannot edit the ones another member created.
Asana’s Pre-populated fields cannot be edited at all.
Am I right @Emily_Roman @Bastien_Siebman
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Correct, but what I am wanting is a feature to allow the original creator to designate other members the privilege to be able to edit as well. Right now I believe only the original creator, if they lock the field from being edited, is the only one that can make changes. When you are on a team of people though who generally access and control a lot of the same plans, they may want to make a small change or addition to a field but can’t and have to go ask the original creator to make it.
Simply, I want to be able to prevent a custom field that I create from being edited by just anyone in the organization who has access to the field library, but still allow one or two people who essentially “share” ownership of a custom field, editing privilege’s.
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That makes a lot of sense, I upvoted!
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Hello there!
I get it! I upvoted as well.
I wanted to call this out as something that’s getting more and more important for me as I use more custom fields in my projects.
Our organization is huge and all of the custom fields are shared across thousands of users. As a result, I have to be very diligent about how I use custom fields by including team names in field names and locking each field for editing. This editing restriction could easily cause a lot of issues if I ever leave the company though because my team would no longer be able to edit the custom fields I’ve created without Admin intervention.
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Has there been any movement/new information on this? I have a user who no longer works for the company who had created Custom Fields that now need to be deleted, but I, as an admin, am unable to delete. Is there a workaround or am I missing something?
I believe now admins have the ability to override this. Did you try accessing the field as an admin?
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This works for me. Thanks!
Hi everyone and thanks for sharing your feedback with us!
I’m thrilled to announce we are introducing more granular access levels for custom fields, allowing for access settings to be tailored to individual users! This update is currently available to some customers and we are planning to launch it to all Premium, Business, Enterprise as well as Starter, Advanced and Enterprise later this month!
You can find more details in our announcement:
Please note, the previous “only I can edit this field” checkbox will be removed with this update and going forward you will need to open the field access setting.
Let us know if you have any questions via the Tips and Tricks category!
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