As an Asana Solutions Partner, our team at iDO often has to deal with clients in need to migrate away from their current tool into Asana. That’s great news! But answering the question “how to migrate” isn’t always easy, and there is not a “one-size-fits-all” answer. So we decided to dive into the topic, and give you the most comprehensive guide possible.
A couple of disclaimers:
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if we are missing an option: let us know
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those tools are, thankfully, evolving quite rapidly: let us know if you see a mistake or error
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to avoid a constant need for updates, we decided to not list all the teeny-tiny details
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the order those tools are presented is not a ranking by any means
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we can’t be held responsible for any data corruption or data loss: those tools will have access to all your data, do your own due diligence
At iDO, we provide Asana licenses as well as consulting services. We don’t get referral fee from those tools, so feel free to use them as you wish. But remember we can get you licenses with discounts or free added benefits, and we have one of the best team of Asana consultants in the world!
| Migrate to Asana using | from Airtable | from Atlassian Jira/Confluence/Rovo |
from Asana | from ClickUp | from Google Sheets | from Monday | from Planner | from Smartsheet | from Trello | from Wrike |
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| Altosio | Upon request | Upon request | |
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Upon request | |
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Upon request | |
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| Omtera | |
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| Ditto | |
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| Richard Sather | Upon request | Upon request | |
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Upon request | |
Upon request | Upon request | Upon request | Upon request |
| Taco tech | Upon request | Upon request | |
Upon request | Upon request | |
Upon request | Upon request | |
Upon request |
Excel (CSV)
How to use:
Limitations:
List of technical and data limitations in Asana:
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Limit of 2,000 rows for importing a CSV file into a project
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Can’t import due date with time
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Can’t import attachments
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Can’t import comments
Price:
Free
API
How to use:
Limitations:
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Can’t import time tracking
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Maximum requests per minute : 150 for free plan / 1500 for paid plan
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Maximum concurrent requests : 50 for GET / 15 for POST, PUT, PATCH, DELETE
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Objects in Asana are connected to each other in a graph.
Some examples of “links” in this graph are:
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A task object is linked to a user object as the assignee
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A user is linked to the projects it is following
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A tag is linked to all its tasks
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A task is linked to all its subtasks
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A task is linked to all its custom field values
Price:
Free
Asana
How to use:
Limitations:
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A Personal Projects organization cannot be used as a source or destination domain.
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It is not possible to migrate an organization to a workspace
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Deleted objects such as teams, projects and tasks will not be copied
Price:
Free
Altosio
How to use:
Included:
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Different level of subtasks
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Comments and attachments
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Project permissions
Limitations:
See guides for limitations
Price:
Starting at $14.99 per project
Omtera
How to use:
Included:
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Teams, Portfolios, Projects, Tasks
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Custom fields, Sections, Subtasks
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Comments, Attachments, Time-tracking entries
Limitations:
What can’t be migrated but rebuild by their team:
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Automations
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Forms
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Dashboards
Price:
Focus on large companies (Enterprise and Enterprise + plan) :
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Platinum Partner expertise – 5+ certified Asana experts, 3+ Full-Stack Snowflake/BigQuery data-warehouse developers, and 5+ migration-support specialists—each with more than three years of hands-on migration experience.
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Platform over scripts – a standardized, UI-driven flow that cuts risk and setup time.
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Hyper-care – two weeks of hands-on monitoring and rapid fixes after cut-over.
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Weekend Migration – Zero-downtime, hassle-free migrations during weekends.
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French, English, Spanish, Aravib speaker
Upon request
Ditto
How to use:
Included:
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Projects, Sections, Tags, Custom fields
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Attachments, Comments, Tasks, Subtasks
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Multi-homed tasks, Special task types, Task dependencies
Limitations:
Not included:
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Forms, Messages, Recurring task, Rules
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Custom fields : Can’t copy Number (%) or People
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Files attached from Google Drive are currently not supported, and will always be attached as a link.
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Comments can’t be copied as if posted by orginial users
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Task templates & Projects templates
Price:
Free or Pro plan ( $10 per user per year)
Richard Sather’s tool
How to use:
Included:
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Teams, Projects & Tasks
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Subtasks & Checklists
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Assignees & Collaborators
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Dates & Dependencies
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Milestones, Custom fields
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Portfolios & Workload
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Comments, Attachments
Limitations:
What can’t be migrated but rebuild by Richard services with Rebuild offer:
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Rules (automations), Forms, Formulas
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Task templates, Project templates, Saved views
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Dashboards, Goals, Bundles
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Apps & Integrations
Price:
Upon request
Taco tech
How to use:
Included:
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Projects & Tasks, Sections
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Assignees, Dates, Custom fields
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Comments, Attachments
Limitations:
Price:
Depending on the size of the migration it could be anywhere between AUD$1,500 and AUD$9,995
For this pricing we work with the customer directly to ensure everything is mapped and transferred correctly, and use the opportunity to help clean up data during the transfer.
Bastien, Asana Expert
