What's the best way to send a weekly meeting agenda with topics tracked as tasks?

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1

I have a project for Weekly Meeting. I have a section called Meeting Agenda that includes all the tasks that we are going to cover in the next meeting, where each task is an agenda item. The agenda items are not standard every week so the list of task titles can’t be known ahead of time, I’d need to be able to reference them dynamically.

What I’d like to do is send a message in Slack every week right before the meeting that lists that week’s topics (all tasks in the Meeting Agenda section at the time the message is sent). Ideally, this would look like:

Here is the agenda for today's meeting!
1. [task title 1]
2. [task title 2]
3. [task title 3]

I’m open to having this as a manual rule so I have to click a button, but what I’ve come up with so far would send one message per meeting topic :melting_face: rather than one message that includes several tasks.

Any tips? Thanks all!

2

Hi @Meg_Glasser1, thanks for reaching out!

We just implemented the option to add variables to the Slack send message rule action. This option will allow you to add some data that can vary depending on the date, name of the main task, etc. However, it won’t list each task from the agenda section. For this you can try leveraging our new rules powered by Asana AI Studio.

You can create a workflow using AI Studio that creates a meeting agenda including all items in the specific section and more specific and important points that need attention. Then you can also automatically send this recap to Slack :slight_smile:

Check out more information about AI Studio here: Asana Help Center. You can request access to this feature at asana.com/sales.

I hope this helps!

3

Amazing! I hadn’t tried AI Studio for this yet, I’ll check it out. Thank you!