Tips for Agile in Asana

@Mike_DiPietro - I agree with Jason’s recommendation on notifications when custom fields change status. Love this functionality!

We also recently launched Portfolios on our Business tier, which provides a way to track Epics as a Portfolio and create more layers of organizing Epics > Features > Stories > Tasks in Asana. Here’s more on our proposed set-up for this -

1 Like

How are you able to view what I ‘presume’ are your custom fields (Backlog, In progress, On Hold) as collapse/expand ‘sections’. I presumed you did this by sorting by custom fields, but when I try that, I do NOT get any collapse/expand interface as I see in your screenshot with the ‘down arrow’ icons (see attached screenshot). Am I missing something? How can I get that UI functionality?

Thanks for your help.


Hi @Aj_Dumas - Sprint 01, 02, etc are milestones, not custom fields.
If you sort your project by your Task Status custom field, you will see the option to collapse the tasks bucketed by each custom field -

Thanks for the response Shannon. My screenshot was a bad example, since I am playing with several options at the same time. In that screenshot I have…

  • Sprint Number Milestones.
  • Sprint Number Sections.
  • Sprint Number (SprintID) Custom Fields.

They’re all going on at the same time because each has a potential benefit to the overall flow. I ‘wish’ the Sections or Milestones could offer the benefits of both, but currently they do not, so I use each for the following reasons…

  • Sprint Number Milestones: to allow for Progress and Portfolio to provide Exec-level summary of how the project is going.
  • Sprint Number Sections: to allow for easy add/remove of a Task (Story) from a Backlog project to a specific Sprint Number in this Sprints project.
  • Sprint Number (SprintID) Custom Fields (text field): these will ONLY be used if they allow for collapse of the custom field numbers when sorted by the ‘SprintID’ custom field. So far, that does not seem to work.

In the screenshot I uploaded, the Sprints Project is sorted by the ‘SprintID’ custom field, not the Milestone or Section, yet… it does not result in collapsible SprintIDs. I presume I’m doing something wrong?

I think I might have figured this out. Asana does not allow collapsible custom fields UNLESS the custom field is a ‘Drop Down’ type. Text and Number custom fields do not provide a collapsible control when sorted by the custom field.

My testing shows this to be the case, but I would be happy to hear if someone was able to get a Text custom field to produce a collapsible control when sorted by that custom field.

You’re right, @Aj_Dumas. Only drop-down custom fields are collapsible in the project view.