Hi there,
Looking for a way to do this if anyone has suggestions or workarounds.
We are have a general task, which then has subtasks, which we then have sub-subtasks. This was our workaround so we could assign everyone each subtask bc these are floating tasks and not explicitly assigned to any one person but want to monitor actual time spent in a month on these.
Is there then a way to force the sub-subtask to roll up into the parent subtask and have it be seen via the list view under a project? Right now the only way to associate time spent on a sub-subtask and link it to time spent on with the parent subtask is to open the sidebar and hover over the actual time field. I would like for it to auto-populate in the list view if possible.
Note: sub-subtask in this case is referring to tasks three levels deep if that isn’t apparent. Thanks!
Hi @Susan_N, Actual Time only rolls up one level of subtasks, doesn’t cascade to sub-subtasks, and doesn’t write those rolled-up values into the List view column.
Workarounds:
- Keep assignee-specific work at one level (duplicate subtasks per person) so rollups stay accurate and easy to scan in List view
- Multi-home sub-subtasks into the project so everything appears in List view with Actual Time and can be filtered/sorted (no parent rollup in-grid, but better visibility + totals)
- Use Reporting to sum Actual Time by project, tags, or custom fields for monthly totals
- Use Search with subtasks + column totals for quick ad-hoc rollups
So you can get visibility, but not a true 3-level automatic rollup into parent rows in List view today. I’ll share this with our team. You can also add an upvote so others can chime in here: Product Feedback - Asana Forum
Hi @Susan_N
If you can use formula field, you can do what you want.
Create the following formula field.This field shows a rollup of parent+sub+sub-sub task’s actual time.
