Should I use an organization or workspace(s)

English Forum Tips and Tricks
1

Hello,

I have a question about using an Organization vs Workspace(s).

I have a full-time job, a couple of side projects, and personal tasks/projects to manage. I’ve used Asana intermittently for a few years, but I want to commit to mastering it now.

If I want to manage all of the above areas, would it be better to create an Organizatiion, then use Teams for each area (job, freelance projects, personal). Or, should I use Workspaces?

I currently have 3 Workspaces setup - 1 for each area. However, I have to check each area daily to make sure everything is on track. My thinking is that if I used an Organization with Teams, I could have all of my stuff in one place so it would be easier to track.

I’ve tried using multiple Workspaces & using 1 Workspace with a different project for each area. This can get a bit messy because each area has its own projects.

Thanks for any help or advice!

2

I default to suggesting Organizations as their is more hierarchy with Teams. In addition, if you have a premium subscription, non-domain emails do not take up a member seat. Not sure why anybody would use a Workspace other than a personal version of Asana (which I have) in addition to my paid organization.

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3

I agree with @James_Carl. Workspaces have occasionally been useful when working with outside contractors, but an organisation with teams is much more flexible and easier to manage.

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4

Thanks for the input!

Can you still work with people with outside email addresses in Organizations?

Also, can I use my other email addresses to Email to Task in Organizations?

5

Yes you can use other people in Organizations, they will be guests. There should be know difference between email capabilities between Organizations and Workspaces. Do you have a company domain email versus a personal. Generally you need a company domain unless you ask Support to change a workspace to an organization.

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6

Yes, I have 2 domains for my side business projects so I should be able to use either to setup an organization.

I’ve tried putting everything in 1 workspace & setting up projects for work, personal, & 2 side projects. The problem with this is that things get cluttered rather quickly. The advantage is that everything pulls to My Tasks & Inbox.

I’ve also tried having a separate workspace for each thing - work, personal, 2 side projects. The obvious problem with this setup is that there is no unified view to see everything. The advantage is less clutter and improved tracking.

It sounds like I could do what I need with an organization by setting teams for work, personal, and side businesses. This way, I could still use true projects within each team area.

I really appreciate your help!

Thanks

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7

Question about Workspace vs Organization. . .
I’m new to Asana, accidentally created 2 workspaces (with a TON of work already) and have invited a member to correspond on a project we’re doing. I’m seeing that it’s suggested to use organization for simplicity and management, but now I’m not sure how to do that?
Thanks in advance :slight_smile: