Share My Tasks: should allow other member to see all tasks, including private

[Kurt_Lesh]

Wish when I share “My Tasks” with a teammate they could then see ALL tasks on that board, not just what is default visible to them. They can already find the tasks that I am assigned to that are visible to them by searching my name.
Would like to be able to grant additional access to select people - I.E. those working closely with, manager, etc.

[Paul_Grobler]

A good workaround is to use a rule on my Task sto add any task thats assigned to to you to an project that is also shared with that teammate. Its not the best solution but could work.

[Richard_Sather]

Hi @Kurt_Lesh , to add to @Paul_Grobler 's great workaround, you could also use 1:1 projects with your various members. Then in your My Tasks, you could have a custom field single-select dropdown of the names of the people you closely work with. Then setup a rule for each person, so that when their name is selected from the dropdown, the rule adds that task to the relevant 1:1 project that you share with them.

You can also have a look at this great article by @Mike_Tammaro :

1:1 Projects - Best Practices

I have recently been utilizing the 1:1 project feature for my peers and had a couple minor suggestions for people getting started with it. I will use my 1:1 project with our Sales and Account Manager as an example: Create different sections within the 1:1 to break out the areas of focus for the individual. We use Account Management, SaaS renewals, Sales Related, and Miscellaneous as our foundation Whenever a task is assigned to the individual in another project, add that task to th…

You also have my vote though - sharing My tasks with someone should provide them with full access to private tasks, or at least have that option. I could see that being very useful for Personal / Virtual Assistants.

I couldn’t find an existing similar thread so I have edited the title of the post to make it easier to search for, hope you don’t mind!

[Bastien_Siebman]

@Paul_Grobler

A good workaround is to use a rule on my Task sto add any task thats assigned to to you to an project that is also shared with that teammate. Its not the best solution but could work.

Definitely the best workaround

[Casey_Koulalis]

Replying, hoping this maybe puts it back on someone’s radar. I feel like the ability to share “My Tasks” with other users would be incredibly valuable from a team management perspective when someone is unexpectedly out, and only being able to share tasks that they already have access to via projects they are on effectively makes it a useless feature (unless I am misunderstanding how it works).

[Bastien_Siebman]

@Casey_Koulalis

only being able to share tasks that they already have access to via projects they are on effectively makes it a useless feature (unless I am misunderstanding how it works).

You understood correctly.

Many people share personal things in Asana, so it wouldn’t make sense to share everything. One rule of thumb everyone should apply imho: all tasks should be part of projects, to avoid exactly what you pointed out!