Removing the tasks of a template from My Tasks

[Sarah_Schoolcraft]

I just created an onboarding project template and assigned someone to each task in the template. I noticed that all of those tasks now show up under My Tasks as uncompleted. They are not tasks I will complete because they are just for the template and not for a specific new employees. Is there a way to remove those from My Tasks without marking them as complete? When I mark them as complete, they go away from the template and you can no longer see them.

[Phil_Seeman]

Hi @Sarah_Schoolcraft,

Unfortunately there’s no way to remove them from peoples’ My Tasks view.

The workaround most people use is to move them into the “Later” section, which can then be collapsed:

Project Template assigned tasks show up in My Tasks automatically - #5 by LenSantos

You can vote for a change in this functionality by upvoting this Product Feedback item:

Template tasks showing for users

I think Asana is missing out on the newly implemented “Save as a Template.” Basically, all it does is allow users to duplicate a project from the New Project screen instead of going to a project and clicking “Duplicate Project.” But it even strips away functionality but not allowing the user to pick and choose which criteria should be copied over. To me, saving as a template should do the following which solves pain problems with the original way of creating templates as projects and just namin…

Lastly, I would be remiss if I didn’t mention that my Flowsana integration provides a solution for this as part of its Dynamic Duration-Based Workflow; basically, instead of assigning the tasks in the template, you put the name of each task’s assignee in an “Assigned To” custom field, and at the appropriate time (when the task’s dependencies are completed), Flowsana automatically assigns the task to the person in the Assign To field. You can read more about it here.

[Sarah_Schoolcraft]

Thank you, Phil! The workaround isn’t ideal, but at least I can collapse it and get it out of view for now. I also voted for the feature update!

[Alex_Simpson1]

4 years on, is there any work around to this yet? We have a number of onboarding templates but it clutters our tasks which means we don’t end up using Asana as it is to busy!

[lpb]

Welcome, @Alex_Simpson1,

Actually, this has been fixed for quite a while with the release of Project Templates 2.0 where assigned tasks do not populate in My Tasks (or multi-homed projects) until a project is instantiated from the template:

Say Hello to Project Templates 2.0!

Hi everyone I’m excited to announce that we have given custom project templates a functional makeover! If you’ve used project templates in the past, you might have ran into one of the below scenarios: When a task in a template is assigned to someone, the template task shows up as an actionable task in the assignee’s My Tasks Dates in a template stay the same, so once you create a project from the template, the dates are not relative It’s hard to find all templates for a specific team i…

Thanks,

Larry