Remove Old Team Members from Assignee Drop down

[anon40777080]

How do you remove people who are no longer in the team from being seen in the assignee section of tasks? They’ve been deleted from our members, but their names still populate when assigning.

[Emily_Roman]

Hi @anon40777080, welcome to the Asana Community Forum!

You can find the steps in this thread:

@Marie

As it stands, in order to remove a member from your Organisation, you and the member you’re looking to remove, must belong at least to one Team in common. So if this person is not yet member of one of your Team, you must first invite them into a Team you belong to. This can be done following the 3 steps listed below:

1. Access any team’s Settings from the sidebar: https://asana.com/guide/help/organizations/team-basics#gl-edit
2. Navigate to the Members tab
3. Invite this person you want to remove: https://asana.com/guide/help/organizations/members#gl-invite

Once you’re sure the members you’re looking to remove are member of one of your Team, simply follow the 4 steps below:

4. Head over to your Team Member’s list and use your mouse to hover over their name
5. Click Remove
6. Then, click Remove Access
7. Finally, click Deprovision

Note that it is 3 clicks: Remove > Remove Access > Deprovision

The second click removes the person from the team, and the third click fully removes them from your Organization. For a visual demonstration, you can also refer to the GIF in this article: https://asana.com/guide/help/organizations/basics#gl-free-depro

I hope this helps! Let me know if you have any questions.

[Timothy_Spradling]

Hi! In my case, I have several old team members in the drop down boxes, but all of their emails have already been deactivated, so I’m unable to re-invite them. Is there any other way of removing them from these dropdowns?

[Timothy_Spradling]

Ah, never mind. I don’t actually have to have access to the email, I just follow the steps. Thanks!

[Emily_Roman]

You are right, you don’t need access to the email addresses. Let me know if you have more questions!

[Gail_Sweat]

hello–I do not have access to invite the people I want to remove…they are no longer employees or associates, and I do not want them to get an email from us “inviting” them to our team.

[anon73278406]

This is the “error” I get… Help please?!?
“If this person should lose all access to the yourcoreoffer.com Organization, contact your Administrator.”

Ideas…

[Gail_Sweat]

Even if I don’t need access to their emails, will that person still actually GET an email from me? I am trying to avoid that. I do not want these people to get an email from me or anyone at my company.

[Luke36]

@Marie

https://asana.com/guide/help/organizations/team-basics#gl-edit

Asana’s single most annoying anti-feature.

[Drew_Chin]

Hi Emily - this team member is no longer in our organization and they were already removed from our Asana team. How can I remove them from my Assignee drop down (b/c they keep appearing as second in my list). Thanks for your help!

[Stephen_Li]

@Drew_Chin - have then been removed from your Asana organization or just your team? I’m fairly certain removing them from your organization solves this.

[lpb]

@Drew_Chin,

It’s counterintuitive, but if you add them to a team (any team you’re an admin of) then remove them from the team, then look closely and you’ll see a Deprovision link pop up for them…that’s what you want!

Thanks,

Larry