We have a private project in a separate team in our workspace. In there we used a task template to copy and create new tasks. Accidentally, the visibility of this task template got switched to “public” and all copied tasks were also visible to the public. The image shows what I mean:
Now I have the following issues with this:
There is no warning about this setting. Once switchting to public, the task is visible to everybody in the whole organization. How to find the task even though you are not a follower and not added to the private project/team? Just use the advanced search and do not enter any search criteria - you can find it easily. Or use some part of the task name
There is no change history about the setting (!). If somebody clicked on the “make this task public to the whole organization”, this is not written to the task change log where you see all changes like due dates, description etc.
There is no search functionality to get all public tasks of a project to correct this. It must be done one by one manually or some team member, who is not supposed to the task, needs to be asked here.
For me as an Asana business user, this is a really critical functionality that needs warning (or should be disabled on a team/project basis) and can easily lead to a data breach.
Please correct me if I have forgotten any functionality that could help here, otherwise these points act as direct feature requests.