I have a form in Asana that I’m using to gather details of an event. The plan is, when Asana receives this input, it will trigger a series of tasks that are templated out (scripted, etc.).
I have a Power Automate flow listening for when a form is submitted. It’s fires ok, but in Power Automate, I’m not getting the details of the forms output. Power Automate, reports receiving JSON that is phrased like this
“notes”: “Agency Name:\nChums VFD\n\nEvent Date:\nOct 24, 2025\n\nLocation:\n123 Main Street\n\nName:\nChip”
Each of these items, Chums VFD, Oct 24, 2025, 123 Main Street and Chip should be mapped to variables in my Asana form named ‘Angency Name:’, ‘Event Date:’, ‘Location:’, ‘Name:’…
But despite my attempts to hard code this, they keep coming through as Notes. ChatGPT, has given me multiple solutions but I keep circling back on the same thing. Is this a limitation Power Automate or Asana? Or am I just asking too much of the world these days…
@Charles_Franklin In my own experience I’ve found Power Automate quite limited/basic in how it could interact with Asana, but that’s a while ago.
What makes you choose PowerAutomate for this over rule functionality native to Asana?
If you can share more about the why behind the request, I’m hoping we can find a solution to that rather than “how to solve this specific thing with PowerAutomate”.
I have a class that I do on a regular basis to organizations throughout my state. To plan and pull off one of those training events, there are several steps that need to be done. Each step has due dates or dependencies, etc. (class minus 10 days, class plus 30 days, etc.). So all of the tasks revolves around that due date. Ok, fair enough.
So when a training is scheduled, I have an Asana form that collects the important bits of information, necessary to plan our all of the tasks leading up and and after the event. Organization, Date/time, location, staff member, etc.. Each of the subsequent tasks can be assigned, planned and plotted out based up on the original event date and location. So I have a form in Asana that collects that information and my plan was that I was going to use that form as the trigger to fire off the long list of tasks are necessary.
I have a template of all the tasks in Asana. What I’m hoping for is for Asana to assign the tasks, based upon inputs from the intake form. Perhaps Im over thinking this, but the automation part is where I got hung uip. When I think automation, my go to Power Automate. Were very new to Asana so if there is something similair in Asana, I’m not familair with it. Ideally, I’d like to have that block logic model that Power Automate gives me (if this, then that, loops, etc.).
Maybe I’m just not as familiar with automations or the way in which Asana does them. One of my original requests for this project, that got redlined by our accounting folks, was the Mapping feature. I wanted to be able to see a plot of where the events have/are occurring etc. But because that was an addon subscription, it got cut. I’m not the administrator of our account, I’m just a wanna-be power user. So my ability to add subscriptions based plugins is somewhat limited. If it’s a free add on, I can pull that off, but we’re budget limited at the moment.