Hi – My team uses Asana to manage new and updated content for a fairly large team.
I’m working on a project to help the team update 500+ pieces of content on different update cadences. We have 500+ similar tasks with unique live urls, names, owners, etc, but the same 7 subtask steps (with different subtasks owners).
I’ve created 500 unique tasks with the same 7 subtasks. What I’m trying to manage is an update cadence. Some are updated weekly, monthly, every 2 months, 3 months, etc. I’m using custom fields to assign it an update cadence and recurring tasks to recreate the task according to the cadence.
All of this is working well. The problem I’m running into is that when it repopulates the subtasks, it grabs the old date. I know you can set up a template that calculates the subtasks date relative to the task due date, but I don’t want it to wipe out the unique information I’ve added to the description field (CMS links, live urls, etc). Also, I don’t believe I can (or should) set up 500 templates.
Any thoughts on how to manage this? Here’s an example of one task:
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Update: Test Article Name Parent Task
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Subtask 1 - due date + unique assignee
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Subtask 2 - no due date (subtask 1 owner selects the assignee and it goes from there)
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Subtask 3
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Subtask 4
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Subtask 5
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Subtask 6
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Subtask 7
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The best workaround I’ve found is to set up a rule to clear the subtask dates when they’re completed. That’s great at clearing the old dates, but I’d like the due date of the very first subtask to be set to a week before the new due date. Is that possible somehow?
Thank you!