Inspire & Impact Series: How do you make space for focus time?

Hi Asana Community!

I’m Rebecca Hinds, the Head of Asana Labs, where our goal is to turn research and internal experiments that we do at Asana into tangible Future of Work best practices for hybrid and distributed teams. Our latest experiment involved conducting a Meeting Doomsday to give us more time to focus on our most important work.

Our Anatomy of Work Report found that it’s harder to focus right now —33% of workers say their attention span is shorter than it was a year ago.

In a world full of distractions, how do you make space for focus time? If you manage a team, how do you help your team prioritize, so they can focus? Tell us below in the comments!

This is the end of our three part Inspire & Impact series. Let us know what you thought of this series and if you’d like to see more of these in the future!


I now use the block time strategy where I assign asks to slots in the calendar instead of trying to tackle as many tasks as possible. I also don’t have any mobile notification or browser notification.


I love that, Bastien! Was there something that motivated you to change to the block time strategy?

Yes, having too much on a plate and not being able to tackle what needed to be done first. There are always better things to do (read “cooler” or “funnier”). ^^

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In general I do not have any notifications enabled for communication tools used in our team. My colleagues know that I always have specific time frames focusing on assisting them and answering their questions and if something is urgent they know they can call me.

One of our company rules is that we ask our team members to be cautious about disruptions such as browser notifications, etc
We try to monitor and ensure the team has those disabled often when they have focus periods to work on tasks more efficiently.

We also run some challenges at times to push our team members to clean up overdue tasks so they are even further motivated to disable any notification and focus on clearing their backlog.

We try to avoid calls whenever possible as many calls are unnecessary and the matter can also be solved very fast in form of a voice message or a short video tutorial for example.
Trimming down the amount of calls has helped immensely so far.

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