Including Subtasks in Dashboards

Use case: I love the Dashboard feature of projects especially the ability to create customized charts and filters. This is what I did along with a limitation that I encountered:

  1. Created a Custom Field called Task Progress > fill out tasks and subtasks with data for this custom field
  2. Open Dashboard and Add Chart
  3. Select type: Donut > Group: Task Progress > Measure: Task Count > Task completion status: Incomplete > Assignees: Someone on our Team
  4. Task Type > Task

Already I get a great donut giving me a quick and interesting view of the team member in question along with the progress status of all their incomplete tasks. Awesome!

However, I soon realized that I am missing 1 crucial piece of data, the progress status of all Subtasks.

Feature request: Subtasks are an integral and crucial part of how we use Asana. So a chart that only shows Tasks does not represent the full picture for us. It would be so wonderful and impactful for us if the Dashboard charts could also take into account Subtasks.

Asana has already done a great job giving us 3 choices for Filter Task Types:

  • Task
  • Milestone
  • Approval
    Could you kindly add just 1 more radio button?
  • Task+Subtask
    Or allow us to checkbox multiple checkbox buttons? For example: Task, Subtask

It would make the Dashboard so much more useful and meaningful for us since it would more appropriately reflect our actual project status and progress (Tasks + Subtasks together).

Without Subtasks, Dashboards become an incomplete picture for us and therefore loses a large portion of its usefulness. If I do not get the full and true picture, then my analysis of the project via the dashboard becomes less meaningful and therefore less useful.

Thank you for taking this request into consideration! :pray:

Workarounds : None that I am aware of.

5 Likes

Since forever subtasks are not part of the projects, so this is intended behavior… However they did add options in the search for example, I’ll vote your request!

Workaround: add the subtasks to the project, for example in a specific section

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Hi @EmmanuelY, thanks for taking the time to provide this feedback!

Thank you, @Bastien_Siebman for jumping in! :slight_smile:

This is a popular request and we do have an existing thread on this topic in the forum. I’ve gone ahead and merged your post with this existing thread to consolidate feedback!

I’ll keep you posted on any updates in the main thread :slight_smile:

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Hi @Bastien_Siebman I am curious regarding your workaround, can you please help clarify?

Thank you :pray:

Hi @Rebecca_McGrath sorry I missed this. I did do a search before creating this post and did not locate the forum thread. Thank you for your help in merging my post. :slight_smile:

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That’s the W2.2 from 🔥 Hottest feature requests and their workarounds. You make sure the subtasks ar emulti-homed into the project so they are both subtask and task at the same time.

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Hi @Bastien_Siebman thank you, I will check this out. Thanks for your help!

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100% Mitchel. I do not want my subtasks to be shown at the task level or on the timeline but I would like them to be included in metrics and status updates so that all the hard work that team members are doing on the project can be appropriately demonstrated.

Currently when I do status updates I need to individually promote subtasks to the task level by adding it to the project but this has made my timeline view cluttered and almost unusable.

Would be nice to show stats on subtask completion status.

Agreed. This is why it would be much better if they could be collapsible/expandable on the timeline as part of the parent task the same way sections can.

Any word on when this feature will be available? This thread has been open for close to a year with users constantly asking

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Asana never communicate on roadmaps :stuck_out_tongue:

Would very much like to see this resolved!

The workarounds are messy - I have tried creating a separate project that has all tasks and subtasks at “task” level and using that project for dashboard … while the original project (with sub tasks) is used for everything else.

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@Bastien_Siebman - Yeah if folks want that, they’d need to go to ClickUp or something. :joy:

I agreed that adding subtasks to the reporting dashboard as an option (as a standard or configurable option) is critical so I up vote this feature development too!

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Hi there, would love to know if there is any status on this new feature!

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Would love to know when subtask meta data like many others in this thread, we use a custom field for ‘story points’ and the subtask values not pulling through to the dashboard render it totally inaccurate. Was really disappointed to discover this :frowning:

If it had this feature, it would make using Asana as our project ‘source of truth’ undeniable! Does the Product Manager have any updates on when this might get prioritised :pray:

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No update on this. This is the way subtasks were designed. We know for a fact that Asana is slowly adding features around subtasks to make them easier to use for those use cases.

In your case you can look at F2 and F3 🔥 Hottest feature requests and their workarounds Your best chance is to add the subtasks as tasks within the project by multi-homing them. This can be done with au automation (custom made).

Does not count numerical values ​​in subtasks in reporting, if you select the “project” grouping
Its all normal in another group

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Hi @Sv_Erick, thanks for reaching out!

Subtasks do not inherit the project from their parent tasks right now. For this reason, you will not see subtasks counted in the Dashboard unless that have been added to the project manually. You can affiliate subtasks with projects by going into the subtask details and using “Tab+P” to open the project field or by going to the upper right drop-down and selecting “Add to Project.”

I also suggest you to add your vote to this request: Allow to automatically add subtasks to project

I’ll make sure to keep you posted once I have any updates about this feature! :slight_smile:

Hi Rebecca :slightly_smiling_face:

Are there any updates on this thread, it’s definitely a crucial feature for using Asana as a SSOT?

Thanks,
Phil.