💡 I feel overwhelmed, what can I do?

I feel overwhelmed what can I do? Yes, Asana allows you to get rid of most emails to bring clarity. But many bad practices or lack of clean-up can generate an overwhelming feeling. Here’s how to address the situation.

:one: Remove notifications from tasks due today, in the profile settings > hacks

:two: Clean up your My Tasks view

:three: Unfollow projects and tasks massively, using the profile settings > notifications > Manage project notifications + skimming through the Inbox

:four: Setup task auto-promotion using Rules in My Tasks and push to Later anything due in the future

:five: Use my Tip of iceberg trick if applicable: only assign yourself on the next task for a big project, not on all tasks

:six: Use Parking projects to store unimportant or unurgent tasks, and if possible unassign from yourself

:seven: Use a fire emoji :fire: on urgent tasks to make them stand out

:eight: Challenge custom colors impacting your clarity within projects

:nine: Delete stuff you’ll never do. If it’s important, it will come back.

:one::zero: Delegate as much as you can to the appropriate person

Anything I missed?

16 Likes

The :fire: emoji for urgent tasks is right down my alley. These are great for organization. Thanks @Bastien_Siebman !

5 Likes

I’d add:
:one::one: Achieve “Inbox Zero” by archiving notifications

For read/replied notifications, we can immediately archive them. For notifications that require some actions, we can create a follow-up task to track them in My Tasks.

Before:

  • Need to check two places (Inbox and My Tasks) to understand what needs to be done
  • Scroll endlessly to find the information received last week

After:

  • Only need to check in My Tasks
  • Find the information in My Tasks, in Projects, or with Search

I found that many new Asana users don’t know that they can archive notifications in Inbox.
I learned the importance to emphasize archiving at @paulminors’s webinar “Training: How to ease your team into Asana” in 2016, and ever since, I do so whenever I onboard new members, so that they are less likely to be overwhelmed.

P.S. This is a great topic! May I get your approval for translating it for the Japanese community?

2 Likes

Of course!

Probably the same people that don’t archive emails. Yuk :frowning:

1 Like

Thank you @Bastien_Siebman! Done :slight_smile: