The My Tasks view in Asana is a game changer: if you learn how to use it properly, and customise its sections, nothing can stop you. I recently made a slight change that makes all the difference.
The default sections are "Recently Assigned, “Today”, “Upcoming”, “Later” with a few various wording over the years.
A few months ago, I customised the sections for “Recently Assigned”, “Meetings”, “Top priority”, “Important”, “Secondary”, “Later”. As you can see, I triage based on priority, and not only time (I still sort by due date in each section).
My biggest problem: I was spending my day triaging “Recently assigned” and was completely ignoring my “Top priority” tasks until late in the day.
So I decided to do something strange: I moved the “Recently Assigned” section down, below the “Top Priority”.
So now the first thing I see are my top priorities, and then I see things I need to triage.
My Tasks is such a game changer and I’m amazed at those I work with who don’t even look at it!
I realize my use case is somewhat unique; but I’ve broken mine down into the various types of tasks – quoting, ordering, review, training, and a catchall – “Backburner”. When things get busy, I can easily keep focused on one type of task at a time.
I think the point of the Eisenhower matrix is to schedule High Priority/Low Urgency tasks rather than delay them. Otherwise, the matrix prioritizes urgency over importance.
The My Tasks view in Asana is a game changer: if you learn how to use it properly, and customise its sections, nothing can stop you. I recently made a slight change that makes all the difference.
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