I’m trying to set up a cleaner way to track work across multiple projects in Asana, especially when the same team is involved in parallel tasks.
What I want to do is get a clear view of task ownership, deadlines, and overall progress without switching between too many project boards. This is important because the workflow is similar to how an HMS setup needs visibility across departments while still keeping tasks organized.
So far, I’ve tried using sections, custom fields, and basic dashboards. While this helps a bit, I’m still finding it hard to see dependencies and workload distribution at a glance. It also gets confusing when tasks belong to more than one project.
What’s not clear to me is the best practice for handling cross-project tasks. Should I rely more on portfolios, advanced dashboards, or task mirroring?
I’d really appreciate any tips, examples, or setups that have worked well for your teams. Thanks in advance for the help.
Can you explain what that means? Even AI wasn’t sure!
In project List view, Options > Show/hide columns > toggle on Blocked by and Blocking.
Probably multi-homing (adding a task to multiple projects) would be helpful to you.
Perhaps this will help too, or give you ideas about teams seeing their work across projects:
But these are broad questions that Asana consultants like me help clients with daily, but the best way is to address these things holistically and interactively, not in a Forum, I feel.
I agree with @lpb here, I think multi-homing will be very useful to you, combined with utilizing custom fields + views to narrow down what you are looking for in your projects.
Can you give a little insight as to why you have multiple projects set up instead of one project? This is not to say this is what I think you should do, just curious.