there is one thing we´re struggling with since we use Asana (for a while now )
We can´t use our Inboxes as it´s crowded with information as every task is followed even if it was assigned to you just for a brief question. So checking the inbox every day would take too long. We would love to have the option to globally unfollow all tasks and then have the option to follow single tasks on demand. So if I really want updates for a specific task I can follow it and don´t have the ‘noise’ of all other tasks.
Same for e-mail notofications. Introducing Asana in our company we stopped internal e-mail conversations. But some tasks might be important enough to be informed by e-mail. At the moment adjusting notification settings is very rudimentary.
What do you think or are there any workarounds for that?
@Andre_Pollklesener - we’re starting to put some of that accountability on the project owners - once they set up a project (typically from a template) make sure they are adjusting the members, collaborators, and notification settings for that project. It’s definitely starting to help.
Thank you for your input, @Laura_Johnson. Talking about accountability is a very good point. I also believe everyone should be accountable for his/her jobs/projects. And to meet that standard I want to fade out distracting information just like being a collaborator of every task I created, or that once was assigned to me, or every task of a project I am part of. Having the choice which task I’m following enables me to be accountable in an efficient way (without having to search for the relevant updates). At the moment it´s more like Facebook. Scrolling, scrolling, scrolling …
Like unsubscribing from mountains of junk email, I start one by one, as tasks come in that I don’t want notifications about, I click on the Inbox notification to go to the task and remove myself as a collaborator. It takes a little time, but is less overwhelming than trying to find all of them at once.
As the CEO, it’s vital for me to respond to anything I’m assigned or mentioned in.
However, any time I create a task, or comment on a task, I automatically become a collaborator.
This means my inbox is unusable - too noisy.
Our workflow is such that you have to assign a task to someone, or @mention someone in a comment/description. These then definitely appear in the person’s Inbox, and doesn’t require the user to be following the task.
What I’d love/need, is to be able to toggle on/off the auto-follow functionality for my account (why force something on Asana users in the first place?!).
This way, if I create a task, I don’t necessarily get notified every time someone touches it.
And if I comment on a task, I don’t get notified of every response.
Presuming this won’t be added for ages, if at all, in the mean time, does anyone know of any API tools, or Chrome Extensions, which may help with this?
e.g. As soon as I add a comment (and it adds me as a collaborator of the task), the Extension/API can unfollow the task.
As soon as I create a task (and automatically become a collaborator), the Extension/API auto unfollows the task.
My Flowsana integration has an If-Then Rules capability, among other things.
I’m considering adding “Add [user] as Collaborator” and “Remove [user] as Collaborator” actions to Flowsana’s rules. The latter of those might meet your needs. I will give it a bit more thought, given your input here.
Project members will get updates when new tasks are added to the project and when new progress updates or conversations are posted.
I wish there was a way to manage these notifications separately. I might want to receive a notification when a new conversation is posted – but don’t want to be notified about progress updates or every time a new task is added.
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